Accounts Payable Associate - Family Office

Overview

Accounts Payable Associate - Family Office (Job Number: 28246)

Employee Status:
Regular |

Schedule:

Full Time

Primary

Location:

Spokane, WA

Other Locations:
Eugene, OR;
Medford, OR;
Portland, OR;
Bellingham, WA

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges.

We are currently seeking an A/P Associate to join our Family Office team. This position is part of a fast-paced team focused on creating a seamless client experience. The ideal candidate is self-motivated, proactive and results focused. The Family Office is a sub department of our Outsourced Finance and Accounting (OFA) practice that provides clients with the resources they need to manage complex financial affairs and reach their personal and family goals.

The A/P Associate works with high-net-worth families to satisfy daily financial needs. This position is responsible for payments and controls expenses by receiving, processing, verifying and reconciling invoices. This position will also be required to book journal entries and prepare reports.

Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

• Efficiently manage and process a high volume of incoming invoices, accurately allocating expenses to appropriate accounts and cost centers by analyzing historical invoice data and expense reports; ensure precise recording of all financial transactions within Quick Books accounting software
• Oversee vendor account management by preparing and issuing payments, reconciling monthly vendor statements, resolving discrepancies, and maintaining positive vendor relationships to ensure timely and accurate payment cycles
• Administer client household expense accounts and reimbursement requests by monitoring cash balances, verifying transaction accuracy, posting entries promptly, and maintaining comprehensive and up-to-date ledgers to support financial transparency
• Prepare and coordinate weekly invoice approval workflows in collaboration with team leadership, ensuring compliance with internal controls and organizational policies
• Serve as a primary point of contact for high-net-worth clients regarding accounts payable inquiries; proactively gather and analyze relevant data from internal resources and client teams to provide timely, accurate, and professional responses
• Collaborate effectively with internal departments and external partners to follow up on client requests, leveraging team expertise and utilizing office systems and technology to streamline communication and resolution processes
• Support the maintenance and organization of historical financial records through systematic scanning, indexing, and electronic document management, adhering to established protocols to ensure data integrity and easy retrieval
• Coordinate and facilitate medical insurance claim submissions and follow-ups in partnership with client teams, ensuring accurate documentation and timely processing of claims
• Collect and verify essential vendor documentation, such as W-9 forms, and manage incoming mail and correspondence related to accounts payable functions to support compliance and record-keeping requirements
• Uphold the highest standards of confidentiality and data security by safeguarding sensitive client information in accordance with company policies and regulatory requirements

• High School Diploma/GED required
• Minimum of 1 year of related experience required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software
• Experience with Bill and Quick Books preferred
• Strong planning and…