Control Tech

Job Summary

Position performs professional, comprehensive, and technical payment production functions within Spokane County Auditor’s Financial Services Division. Work is independent, requiring decisions within policies and procedures and a BARS framework. Incumbents enforce payment rules, regulations, and policies, providing a key element of internal control over the payment process.

• Participate in the preparation and distribution of payments and related charges to accounts for Spokane County's departments, divisions and agencies.
• Initiate, audit and approve departmental and agency payroll worksheets and/or accounts payable vouchers to ensure compliance with internal controls, local, state and federal laws, rules or regulations, using computerized payment processing systems.
• Administer People Soft HRMS to update payroll, benefits, contracts, stipends, deductions, enrollments and changes.
• Administer People Soft accounts payable financial purchase enrollment/changes and e-pay voucher and travel disbursements.
• Work with personnel in County Departments to train, answer technical and procedural questions, assist with resolving problems and correcting errors.
• Evaluate and update disbursement payments and related charges for compliance with Federal and State laws and regulations, as well as County policies and union contracts.
• Process and pay garnishments and income withholding, including Writs, child support, Chapter
  13 Bankruptcy, IRS Lock‑in letters, etc.
• Audit and approve purchase card, travel card and foreign card transactions.
• Troubleshoot issues to identify root cause as end‑user or system error; coordinate with appropriate personnel or technical support for issue resolution.
• Instruct departmental personnel in the correction of errors and instances of noncompliance.
• Prepare and balance payment system reports to disbursements; assist in the reconciliation of the payment fund, identify problems and make corrections.
• Reconcile and prepare monthly reports and records to facilitate reporting to outside entities such as the Internal Revenue Service, State Retirement Systems, and State Department of Revenue.
• Reconcile payroll advice and cash disbursements, prepare cash disbursements, and transmit payroll EFT.
• Prepare warrant transmittals and warrants for remittance.
• Assist in the collection, recording and processing of change data affecting the payment process.
• Analyze and resolve related questions and problems, special projects and data information compilation.
• Prepare and answer verification of employment for multiple agencies and companies across various platforms.
• Assist departments, employees, and outside agencies with document requests, W‑4, W‑2, 1099’s, pay sheets and other documents.
• Assist the Auditor and System Services with the development, implementation and testing of payment system changes, improvements and related procedures.
• Perform other related duties as required/assigned.

• Associate’s degree from an accredited college or university in accounting or a related field.
• Two (2) years of experience in a position involving payment preparation and processing and/or the application of accounting practices and principles to an accounting program.
• An equivalent combination of related education and/or experience providing the desired knowledge, skill and abilities may be considered.
• Certified Payroll Professional (CPP) and Certified Accounts Payable Associate (CAPA) preferred.

• Knowledge of basic accounting terminology, practices and procedures.
• Knowledge of accounting codes, classifications and terminology pertinent to technical payroll preparation and payment of invoices for large entities.
• Knowledge of computerized accounting systems.
• Skilled in communicating effectively both orally and in writing.
• Skilled in establishing and maintaining effective working relationships with supervisors, co‑workers and departmental staff in an entity‑wide environment.
• Skilled in use of personal computer and software necessary to perform the duties of the position.
• Ability to read, comprehend and, with assistance, apply County accounting procedures and…