Administrative Support Specialist

Company Background

Washington Equipment Manufacturing Company, Inc. (WEMCO, Inc.) is a contract manufacturer specializing in the design, engineering, and production of productivity-enhancing solutions. Our work includes overhead cranes for material handling, automated aerospace tooling and components, agricultural equipment, and custom machinery used across industries worldwide.

WEMCO operates a fully integrated facility with in-house capabilities including design, engineering, welding, machining, painting, assembly, testing, and installation of complex machinery.

The Administrative Support Specialist provides administrative and transactional support primarily to WEMCO's Accounting, HR/Payroll, and Quality departments. This position is designed with an emphasis on cross-training and professional development. Over time, the successful candidate will be expected to develop the knowledge and skills necessary to serve as a reliable backup for key functions, including payroll and accounts receivable processing.

The successful candidate will perform, or be trained to perform, the following responsibilities:

• Process accounts payable, including reviewing, coding, and entering invoices and credit card receipts
• Prepare and issue vendor payments accurately and timely
• Maintain vendor records and respond to vendor inquiries
• Learn WEMCO's accounts receivable processes, including customer invoicing and payment application
• Monitor customer accounts and assist with follow-up on outstanding balances
• Reconcile AP/AR accounts and assist with month-end and year-end processes
• Maintain accurate accounting records and supporting documentation

• Provide day-to-day administrative support to Accounting, HR/Payroll, Quality, and other administrative departments as needed
• Assist with scheduling, correspondence, document preparation, meeting coordination, and general office functions
• Support HR functions as needed, including:
  • Employee communications and recordkeeping
  • Recruiting and onboarding
  • Data entry and document maintenance
• Maintain organized and confidential files, records, and documentation
• Assist with internal reporting, data tracking, and special projects
• Help facilitate effective communication and information flow across departments
• Serve as a dependable backup resource for time-sensitive and confidential administrative functions

• Train alongside the HR/Payroll Manager to learn WEMCO's payroll processes, procedures, and systems
• Develop the knowledge and proficiency necessary to serve as a backup for payroll processing when needed
• Gain experience with multi-state payroll and varying state tax and compliance requirements
• Support payroll processes involving union and non-union employees
• Assist with prevailing wage and certified payroll reporting requirements
• Learn to interpret and apply applicable wage determinations and collective bargaining agreement requirements
• Assist with payroll-related recordkeeping, reporting, and compliance documentation

• Maintain a high level of accuracy, confidentiality, and attention to detail
• Communicate professionally and effectively with employees, customers, vendors, and other internal and external stakeholders
• Support continuous improvement of administrative, accounting, and payroll processes
• Maintain a cooperative attitude and willingness to learn new responsibilities
• Maintain punctual and reliable attendance
• Treat others with respect and maintain a professional attitude
  
  Act with honesty and integrity in all dealings
• Comply with company policies, procedures, and applicable quality requirements
• Perform other duties as assigned

• 2–3 years of administrative support…