Accounts Payable Clerk

This position will be responsible for specialized accounting support activities involving the receiving, reviewing, processing, auditing of a variety of financial documents, responding to questions and inquiries regarding the special area of assignment.

The Public Works Department’s accounting requires careful allocation of expenses and receipts to specific accounts. In many cases, federal and state funding of the Department’s maintenance and construction operations involve complex allocations and reporting.

This position supports the Finance Manager, accounts receivable and accounts payable accounting support within this environment using complex computerized accounting programs and cost accounting procedures. In addition, the position provides general office support including customer reception in person and by telephone.

The Accounts Payable Clerk serves as the primary backup and support for the Accounting Deputy. They are also responsible for the accounts receivables for all Public Works including Solid Waste and materials and equipment inventories. As such, they are required to acquire and maintain comprehensive knowledge of the related job duties associated with accounts receivable and accounts payable processes. This includes staying informed about relevant procedures, regulations, and best practices to ensure a seamless transition and effective support of.

Other duties may be assigned as needed.

The Accounts Payable Clerk serves as the primary backup for the Accounting Deputy and the Administrative Assistant. As such, they are required to acquire and maintain comprehensive knowledge of the related job duties associated with them. The following examples of duties and accountabilities illustrates the general range of tasks assigned to the position but are not intended to define the limits of required duties.

Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s and RCW’s, or other regulatory bodies.

• Trains the Administrative Assistant and Accounting Deputy as a backup.

• Responsible for receiving, reviewing and processing invoices for all Public Work Divisions:
  County Roads, ER&R , Solid Waste, Pits & Quarries into a computerized system
• Responsible for ensuring correct BARS coding on each invoice
• Maintaining and reconciling records such as warrant registers and monthly statements from vendors
• Maintaining vendor reference files and other systems
• These tasks include processing accounts receivable according to standard cost accounting and coding procedures
• processing payments, verifying accuracy of billings into computerized accounting systems
• maintaining and balancing such records as warrant registers
• Other duties as assigned

• Includes receiving, reviewing and receipting money from various county fund sources and allocating those funds to the proper county accounts.
• Tasks also include preparing deposit documents and making deposits of funds received; processing and reconciling and auditing cash receipts, including preparing ledger entries; and preparing invoices.
• Prepare variety of complex reports, statements and documents for major County financial projects, year-end projections and special management financial review track and maintain various accounts for correct monthly billing and tracks debt collection activities.
• Analyze, audit and reconcile financial information on a monthly basis using the STAR report from the county.
• The position makes accounting adjustments to depletion and additions of rock pits and quarries and enters invoices to…