Fiscal Specialist

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

WSDOT is looking for an energetic and motivated individual to take on fiscal and administrative tasks at the Maintenance Office located in Spokane, WA. The position provides clerical and support services to the employees and management of ER Area
1. Areas in which it provides support include fiscal/financial business, payroll, travel, purchasing, tracking, accounting, and customer service.

Among the varied range of responsibilities held within this role, Fiscal Specialist 1 will:

• Monitor DOT Time and review payroll reports, leave balances and employee schedule changes.
• Receive and verify vendor invoices for accuracy in coding, as per Chart of Accounts, Purchase Contracts and Service Agreements.
• Prepare payment vouchers.
• Recognize the proper handling and appropriate response to activities and routine matters normally handled by the Fiscal Specialist Supervisor.
• Check invoices for correct complete delivery and pricing of materials.
• Pay by Invoice voucher or by using the Purchasing Card Management System (PCMS). Input and review entries in PCMS.
• Act as Area 1 Adopt-A-Highway coordinator. Establish and maintain Adopt-A-Highway groups. Provide training and equipment for new groups and existing groups as requested.
• Issue Special Motor Vehicle Permits. Understand various RCW and WAC laws and regulations pertaining to over-legal dimensional loads and disseminate information, answering questions.
• Report statistics to the state coordinator.

To be considered for this opportunity, the following are required:

• Office and Fiscal Support Functions: Demonstrated ability to perform office and fiscal support functions, including processing payroll, invoices, and purchasing documents, and maintaining accurate financial or administrative records in accordance with established policies and procedures.
• Application of Standard Office Procedures: Experience applying standard office procedures, including accurate data entry, document tracking, records management, and use of computerized office systems to support daily operations.
• Communication and Customer Service: Ability to communicate clearly and professionally, both verbally and in writing, with employees, supervisors, vendors, and members of the public to resolve routine issues and provide customer service.
• Office Technology and Software Proficiency: Demonstrated skill in using office technology and software, including Microsoft Word, Excel, email systems, and general office equipment (e.g., printers, scanners, copiers) to complete assigned tasks.
• Review and Quality Control: Ability to review information for accuracy, identify discrepancies, and take appropriate corrective action within established guidelines and deadlines.
• Confidentiality and Discretion: Experience handling confidential or sensitive information in a professional and discreet manner, ensuring compliance with applicable policies and procedures.

It is preferred that qualified candidates also have:

• Financial and Administrative Systems: Experience using WSDOT or state financial systems such as DOTtime, TRAINS, PCMS, or similar accounting and purchasing systems to process transactions, track expenditures, and maintain accurate records.
• Policy and Procedure Interpretation: Experience interpreting and applying agency policies, manuals, contracts, and procedures related to payroll, purchasing, or fiscal operations to ensure compliance and accurate processing.

• This recruitment may also be used to fill additional positions per business needs.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit (Use the "Apply for this Job" box below)..gov

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including…