Transit Admin Support Specialist III

Transit Administrative Support Specialist IIIs (TASS III)

King County Metro Transit is searching for knowledgeable and collaborative Transit Administrative Support Specialist IIIs (TASS III) to support our diverse workforce in Vehicle Maintenance. The ideal candidate is highly organized, detail‑oriented, proactive, and can prioritize tasks effectively.

• Maintain base files for transit superintendent, chiefs, and trades employees, including electronic personnel records.
• Complete personnel‑related documents such as position requisitions, personnel changes, and special duty request forms for submittal to Transit Human Resources.
• Track FMLA/KCFML/Paid Parental usage and time balances; record attendance and miss records; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations, discipline, drug testing and other personnel actions.
• Monitor and track budget expenditures and research budget issues; manage asset inventory information and surplus distribution processes; process uniform, shoe, travel, and similar vouchers consistent with labor agreements; maintain petty cash fund when applicable.
• Be responsible for purchasing, records entry, and reconciliation of P‑card transactions processed through Oracle iExpense.
• Process mail by retrieving, opening, sorting, and attaching related documents for distribution.
• Order and maintain office supplies inventory and serve as the point of contact for leased equipment.
• Create and maintain a variety of spreadsheets, databases, and reports for specialized information; develop and maintain lists of active projects, contracts, purchase agreements, or other program‑specific information, process, and track invoices for payment.
• Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries in compliance with negotiated labor agreements.
• Perform high‑level data entry support for Vehicle Maintenance Staffing Shake‑Ups multiple times a year; create base staffing rosters, overtime seniority lists, manage distribution lists, and support employee movement throughout the bases within the system.
• Serve as backup and work closely with Technical Information Processing Specialist IIIs to perform payroll and timekeeper functions, ensuring timely and accurate payroll processing. Conduct payroll auditing.
• Plan and coordinate special programs, recognition awards, and promotional events.
• Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes; disseminate information on changing policies, processes, and procedures.
• Lead lower‑level administrative support and accounting staff; coordinate and assign work and review quality of work products; provide training in administrative processes and procedures.

• Three years of increasingly responsible office or administrative support experience, including two years of independent administrative responsibility for a group or team of professional, technical, or management staff.
• Demonstrated ability to work in an Office 365 environment and use Microsoft products to complete assigned tasks, including SharePoint for document management and retention, Word for word processing, Excel for spreadsheet creation, maintenance, and reports, and Outlook and Teams to communicate with staff.
• Skilled in maintaining strict confidentiality and handling sensitive data, using initiative and judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders.
• Strong analytical abilities, resourcefulness, and independent problem‑solving skills to assess complex administrative issues, identify root causes, evaluate options, and implement effective solutions with minimal supervision.
• Proficient oral and written communication skills, including drafting, proofreading, editing, and finalizing a variety of business and technical documents with attention to grammar, punctuation, and spelling.
• Efficient production…