Safety, Health & Education Grants​/Administrative Coordinator

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Safety, Health and Education Administrative Coordinator is a part-time (25–30 hours per week) role responsible for supporting the administrative and operational needs of the Safety, Health and Education Department. This position plays a key role in ensuring the efficiency, compliance, and financial sustainability of departmental programs through coordination, tracking, and reporting activities.

Major Responsibilities:

Responsibilities include, but are not limited to:

Administrative & Program Support Provide day-to-day administrative support to the Safety, Health and Education Department Assist in coordinating schedules, meetings, and documentation for department initiatives

Maintain program records, files, and documentation in compliance with organizational and donor standards

Support communication and coordination across program teams

Quality Assurance & Program Monitoring Assist in tracking and maintaining quality assurance metrics across departmental programs

Support ongoing program monitoring and evaluation processes

Compile and prepare data reports to support program outcomes and continuous improvement efforts

Ensure accurate documentation and compliance with regulatory or grant requirements

Financial & Budget Management Support Assist with invoice processing and tracking expenditures

Provide administrative support for budget management systems

Monitor program-related expenses and assist in reconciling budgets

Support development of program budgets, including data collection and documentation

Grants & Funding Support Assist in grant writing activities, including drafting, editing, and compiling required documentation

Help track grant deliverables, deadlines, and reporting requirements

Support funding research and contribute to efforts that sustain and expand departmental programs

Other tasks as assigned.

Key Working Relationships:

Position

Reports to:

Health and Wellness Program Manager Position Supervises:
No supervision

Other Internal and/or external contacts:

Internal: other IRC Spokane and Seattle program teams

External: ORIA and other program funders

Job Requirements:

Associate’s or Bachelor’s degree in public health, business administration, education, or a related field (or equivalent experience)2+ years of administrative or program support experience

Strong organizational and time management skills

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)

Experience with data tracking, reporting, and maintaining systems

Preferred:

Experience supporting public health, safety, youth or adult education, or community-based programs

Familiarity with quality assurance or program evaluation processes

Experience with budgeting, invoicing, or financial tracking systems

Exposure to grant writing and grant management processes

Working Environment:

Standard, professional office environment (flexible remote and in-office)
May require occasional weekend and/or evening work.

Compensation: ($27 - $32/hour). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements

PROFESSIONAL STANDARDS All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and…