Administrative Assistant

Administrative Assistant – Payroll & Scheduling

The Administrative Assistant supports Core Leaders in managing payroll and scheduling for all nursing units. Responsibilities include overseeing timekeeping, developing, balancing, processing PTO requests with managerial approval, coordinating shift swaps and filling open shifts, and continuously monitoring staffing levels to ensure compliance with core requirements. The role also involves adapting to changes in staffing systems in a dynamic healthcare environment, working efficiently under pressure, managing multiple priorities with professionalism, and maintaining accurate schedules in line with facility policies and standards.

Additionally, employees may be required to perform other duties as assigned, ensuring flexibility and adaptability in meeting organizational needs.

• 2 years of experience working with Kronos or other comparable electronic timekeeping/attendance system.
• 1 year of staffing/scheduling experience.

Providence offers a comprehensive benefits package including a retirement 401(k) savings plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well‑being resources, and more. Shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, and bonus opportunities may be available.

The base pay range is $18.83 – $28.80 per hour. Additional compensation may be available such as shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings free of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

We believe diversity makes us stronger, and we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.