Office Assistant - Special Assault Unit - Spokane

Office Assistant 3 (OA3)

Spokane, WA

[DOC WFSE Monthly Salary Range 39: $3,630.00 to $4,833.00]

Our agency is looking to fill a full-time, non-permanent Office Assistant (OA3) position within the Community Corrections Division. This position works for the Spokane Special Assault Unit (SAU) located at 1717 West Broadway, Spokane, WA 99201. This non-permanent appointment is expected to last about six months.

The Spokane SAU supervises a caseload of registered individuals who have been convicted of a sex offense by the Superior Court. Exposure to sensitive material is common.

Under general supervision from the Administrative Assistant 4 (AA4), this position performs file management and routine, advanced clerical support tasks for the AA4, Community Corrections Supervisor (CCS), and Community Corrections Officers (CCOs). Working independently, you will perform a variety of complex clerical projects and assignments and perform duties involved with working at the reception desk.

Work hours:

Monday-Friday, 8:00 am to 5:00 pm.

• Primary receptionist for the unit: greet and direct clients, general public, and stakeholders to appropriate staff; manage a multi-line phone system; ensure main entry door unlocked at 8:00 am and locked at 5:00 pm; assist Special Needs Unit as needed.
• Provide general clerical support: manage electronic and physical files; enter and retrieve data from systems such as Offender Management Network Information (OMNI) and OnBase.
• Other duties as assigned.

• High school diploma or GED equivalent.
• Six months of clerical experience with basic knowledge of Microsoft Office programs including Word, Outlook, and Excel.
• Unrestricted driver’s license valid in the state of Washington.

• Two years of clerical experience with basic knowledge of Microsoft Office programs including Word, Outlook, and Excel.
• Customer service and front counter experience.
• Experience with a multi-line phone system.

• Fourteen to twenty-five paid vacation days per year, depending on years of service.
• Eight hours of paid sick leave per month.
• Twelve paid holidays per year, including one personal holiday.
• One personal leave day per year, in accordance with CBA.
• Flexible Spending Account (FSA).
• Dependent Care Assistance Program (DCAP).
• Deferred Compensation Program (DCP).

• Position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting; take this into account before applying.
• Background and criminal record history checks will be conducted prior to employment.
• Pre-employment drug test may be administered; positive result may disqualify.
• Exposure to Oleoresin Capsicum (OC) aerosol pepper spray may occur; candidates with sensitivities or allergies should inquire about exposure level.
• Selected candidate must provide proof of identity and eligibility to work in the United States; check accepted documents:
  Form I‑9.
• Foreign degree holders may need credential evaluation report; request from wes.org or aice‑eval.org.

The Washington State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.