Office Assistant - Special Assault Unit - Spokane

Office Assistant 3 (OA3) – Community Corrections Division – Spokane, WA

Monthly Salary Range: $3,630.00 to $4,833.00

The Washington State Department of Corrections is seeking to fill a full‑time, non‑permanent Office Assistant (OA3) position within the Community Corrections Division. This position will work for the Spokane Special Assault Unit (SAU) located at 1717 West Broadway, Spokane, WA 99201, and is expected to last about six months.

Work hours:

Monday – Friday, 8:00 a.m. – 5:00 p.m.

• Serve as primary receptionist for the SAU, greeting and directing clients, general public, and stakeholders to appropriate staff.
• Manage a multi‑line phone system and ensure the main entry door is unlocked at 8:00 a.m. and locked at 5:00 p.m.
• Assist the Special Needs Unit (SNU) as needed.
• Provide general clerical support: manage electronic and physical files; enter and retrieve data from systems such as OMNI and OnBase.
• Perform file management and routine and advanced clerical support tasks for the Administrative Assistant 4 (AA4), Community Corrections Supervisor (CCS), and Community Corrections Officers (CCOs).
• Complete complex clerical projects and assignments independently.
• Other duties as assigned.

• High school diploma or GED equivalent.
• Minimum six months of clerical experience with basic knowledge of Microsoft Office programs (Word, Outlook, Excel).
• Unrestricted driver's license valid in the state of Washington.

• Minimum two years of clerical experience with basic knowledge of Microsoft Office programs.
• Customer service and front‑counter experience.
• Experience with a multi‑line phone system.

• Maintain regular and reliable attendance.
• Respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Strong written and verbal communication skills.
• Proficient in filing, proper grammar, punctuation, and spelling.

• Position may involve working directly with or near incarcerated or supervised individuals in a potentially hazardous setting.
• Background and criminal record history checks will be conducted prior to employment.
• Pre‑employment drug test may be administered.

• Paid vacation days (14–25 days per year, depending on years of service).
• Paid sick leave (8 hours per month).
• Paid holidays (12 per year, includes one personal holiday).
• Personal leave day (1 per year).
• Healthcare benefits: medical, dental, vision (retirement‑eligible employees).
• Other benefits:
  Flexible Spending Account (FSA), Dependent Care Assistance Program (DCAP), Deferred Compensation Program (DCP).

The WA State Department of Corrections (DOC) is an equal‑opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, veteran status, genetic information, or disability and the use of a guide dog or service animal by a person with a disability.