Judicial Administrative Assistant - COA

Judicial Administrative Assistant

Washington State Court of Appeals (COA) Division III is looking for a detail-oriented, motivated professional to join our team. As the Judicial Administrative Assistant (JAA), you'll act as confidential administrative assistant to Judge Tyson Hill of the Court of Appeals. Work under minimal supervision with discretionary decision-making responsibilities within the JAA's area of expertise. Exercise independent judgement while assisting your judge with the court's operation and at the direction and control of the judge, may assist with other court functions.

Our Mission:
To serve the People by providing an accessible forum for the independent and impartial review of cases, while maintaining an atmosphere that respects the dignity and safeguards the rights of all.

Position Details

Job #: 2026-56

Status:
Regular, Full-Time

Location:

Spokane, Washington

Salary:
Range 62: $74,748 - $98,064 per year (DOQ)

Opens:
July 6, 2026

Closes:
August 6, 2026. Candidates are encouraged to apply early. AOC reserves the right to close the recruitment at any time.

The following is a listing of typical duties; the actual duties of a position may not include all those listed or may include other work of a similar nature.

• As a confidential administrative assistant to a judge of the Court of Appeals, processes letters, orders, opinions and other correspondence. Answers telephone inquiries, develops and initiates procedures to facilitate management of the judge's office, keeps the judge informed of significant and important items requiring review or action, calls attention to deadlines, maintains files of correspondence and records. Provides support to the judge for committee work and assists the judge in preparation of presentation materials.
  
  Assists the judge in monitoring continuing judicial education requirements.
• Maintains judge's brief packets for cases set for oral argument, maintains records of judge's dockets and writing assignments; tracks the date of oral argument, distribution, signing and issuance of opinion; tracks petitions for review to the Supreme Court. Prepares work files for judge's writing assignments. Arranges conference file for judge; indexes and arranges opinions, writs, and petitions for rehearing; removes all documents from case files and makes proper disposition thereof.
  
  Maintains and manages electronic case files for the judge.
• Processes drafts of opinions, edits and proofreads for errors, duplicates and circulates draft opinions to the panel for review.
• Finalizes opinions and processes them for judge's signature. Verifies all case citations and quotations for accuracy, checks all facts of the case with the trial court record, checks for proper grammar, edits and proofreads for errors, reviews for adherence to prescribed style and legal terminology verifies all errors raised in the appellant's brief have been addressed in the opinion.
• Checks advance sheets for accuracy of judge's opinions and notifies publishing authority of any changes; circulates headnotes from publisher to law clerks and judge to check for accuracy. Verifies proposed opinion edits from the Office of the Reporter of Decisions.
• Oversees chambers staff; provide orientation to law clerks and judicial externs regarding policies and procedures of the individual judge; monitors and manages law clerk benefit time usage maintains a close working relationship with the staff attorneys, law clerks, and judicial externs in finalizing work; arranges meetings between chambers staff and judge; and coordinates and prioritizes workflow as directed by the judge.
• Works closely with the clerk's office personnel regarding office procedures and judicial docketing. Works with the clerk's office to ensure the record is complete on set cases and ensures the complete record is returned to the clerk's office upon filing the opinion.
• Monitors and manages motions before the judge; drafts proposed orders for motions at the judge's direction.
• Processes all orders pertaining to personal restraint petitions.
• Maintains judge's law library, including filing and indexing of volumes, supplements, and periodicals; corresponds with the Washington State Law Library to order books.
• Arranges transportation and travel accommodations for judge and prepares travel vouchers. Register the judge for attendance at various events. Schedules tours and presentations for the judge, organizes receptions, and coordinates staffing of events with court personnel.
• As a Judicial Administrative Assistant to the Chief Judge or Presiding Chief Judge:

When serving the Chief Judge of a Division or Presiding Chief Judge of all three Divisions, responsibility is greater in the following areas:

• Monitors the filing of opinions; maintains records on all motions circulated to a panel of judges for consideration, including Motions for Reconsideration, Motions to Modify Commissioners' and Clerk's Rulings, Motions to Dismiss for Untimely Filing and motions for orders…