Fiscal Specialist

Position: Fiscal Specialist 1 | Multiple
About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking multiple Fiscal Specialist 1 positions to provide fiscal, administrative, and customer service support for Eastern Region Maintenance and Operations. These positions play a key role in ensuring efficient business operations by processing payroll, coordinating purchasing and travel, managing invoices and vouchers, maintaining records, and supporting budget activities. Incumbents also serve as a front-office resource, providing responsive customer service to employees and the public.

These positions contribute to WSDOT's mission by supporting the delivery of safe, reliable, and cost-effective transportation services.

What to Expect

Among the varied range of responsibilities held within this role, the Fiscal Specialist 1 will:

* Process purchasing transactions, credit card invoices, vouchers, and travel reimbursements while ensuring compliance with agency policies, procedures, and budget requirements.

* Maintain payroll records using DOTtime by reviewing timesheets, monitoring payroll exceptions, processing personnel actions, and coordinating with HQ Payroll to resolve discrepancies.

* Coordinate employee travel by preparing travel requests, booking transportation and lodging, processing travel expense reimbursements, and maintaining accurate travel records.

* Review fiscal records, spreadsheets, and databases to identify discrepancies, maintain financial tracking systems, and support accurate budget and utility reporting.

* Serve as the first point of contact for visitors and callers by providing customer service, answering multi-line phones, issuing visitor badges, and responding to inquiries.

* Manage office operations by scheduling conference rooms and pool vehicles, coordinating vehicle maintenance, processing mail, handling payments, and maintaining postage equipment.

* Support administrative operations by ordering office supplies, coordinating printing projects, assisting with public records requests, and maintaining organized filing and recordkeeping systems.

* Collaborate with employees, managers, and headquarters staff to resolve fiscal and administrative issues while prioritizing work, maintaining confidentiality, and supporting efficient office operations.

Qualifications

To be considered for this opportunity, the following are required:

* Administrative Support & Organization:
Demonstrated ability to perform clerical, fiscal, or administrative support work involving multiple priorities and deadlines.

* Office Procedures & Records Management:
Experience in applying standard office procedures, including accurate data entry, document tracking, records management, and use of computerized office systems.

* Customer Service:
Provides customer-focused service and responds professionally to internal and external customers.

* Communication:
Ability to communicate clearly and professionally, both verbally and in writing, with employees, supervisors, vendors, and members of the public to resolve routine issues and provide customer service.

* Technology Proficiency:
Demonstrated skill in using office technology and software, including Microsoft Word, Excel, email systems, and general office equipment (e.g., printers, scanners, copiers).

* Attention to Detail:
Ability to review information for accuracy, identify discrepancies, and take appropriate corrective action within established guidelines and deadlines.

* Confidentiality:
Experience handling confidential or sensitive information in a professional and discreet manner.

* Respectful & Inclusive Workplace:
Experience contributing to a work environment that fosters a culture of respect and equal opportunity.

* Growth Mindset:
Actively demonstrates a commitment to learning and growth.

* Service-Oriented:
Takes action to meet the needs of others.

It is preferred that qualified candidates also demonstrate:

* Financial Systems:
Experience using WSDOT or state financial systems, such as DOTtime, TRAINS, PCMS, or similar payroll, accounting, or purchasing systems.

* Problem Solving:
Demonstrated ability to analyze routine fiscal or administrative issues, apply established rules or procedures, and determine appropriate next steps.

* Policy & Procedure Interpretation:
Experience interpreting and applying agency policies, manuals, contracts, or procedures related to payroll, purchasing, or fiscal transactions.

Important Notes

* This recruitment may also be used to fill additional positions per business needs.

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