Office Administrator

Office Administrator – Spokane Valley, WA

Location: Spokane Valley, WA 99027

Job : 298

Number of Openings: 1

Triad Machinery, a leading provider of forestry, crane, and construction equipment for more than 30 years, is seeking an Office Administrator for its Spokane branch. The role reports to the Branch/Service Manager and focuses on administration, customer service, and sales support.

• Customer Support
  • Build and maintain administrative relationships with the customer base in the Spokane territory.
  • Analyze customer credit, open accounts, and maintain accounts receivable DSO, making collection calls regularly.
  • Research billing questions and respond in a timely, service-oriented manner, coordinating with other branches as needed.
  • Mail monthly statements and note all past-due items.
  • Maintain updated tax exemption certificates for customers.
• Whole goods Coordination
  • Collect and maintain paperwork for incoming and outgoing machines and attachments, including store transfers and customer shipments, and use software to track transaction data.
  • Provide all appropriate paperwork for machine and attachment sales, rentals, or demos.
  • Invoice machine and attachment sales and rentals.
  • Work with finance partners to ensure complete documentation and timely payment of invoices.
  • Assist the Branch/Service Manager with monthly machine and attachment costing and reconciliation of ACOS reports.
• Office Administration
  • Assist Parts and Service Manager as needed.
  • Answer incoming phone calls and mail invoices when appropriate.
  • Provide new hires with New Employee Packets at their start dates.
  • Review and code Sales Department Expense Reports.
  • Review and monitor branch vacations.
  • Monitor security system codes and keys for all employees.
  • Maintain annual OSHA reports of accidents/injuries.
  • Keep updated information on approved trucking companies.
  • Code invoices for operating expenses.
  • Take deposits to the bank as necessary.

A successful candidate will be very organized, familiar with accounting and Microsoft Office (Excel, Word), and possess strong communication skills.

$27.40 to $32.21 per hour.

Full-time employees (and their families) may choose medical, dental, and vision insurance itional benefits include:

• 401(k) plan with matching and profit sharing
• Life insurance coverage
• Vacation and sick leave, plus 8 paid holidays per year
• Paid time off
• Quarterly training opportunities
• Employee assistance program

Triad Machinery is an Equal Opportunity Employer and encourages applications from all qualified candidates. EEO/AA Employer/Vet/Disabled.

Triad does not accept unsolicited resumes or calls from third-party recruiters or employment agencies.