Secretary to High School Director Job Spokane area,Spokane Valley Washington USA,Administrative/Clerical

Location: Spokane Valley

Position Type:
Secretarial/Clerical/ Secretary - 12-Months
Date Posted: 7/22/2026
Location:

WHS - Washington Campus
Closing Date: 08/05/2026

Who We Are:

Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan.

Our District has one early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9 – 12th grade campuses.

The District encompasses portions of Waukegan, Beach Park and Park City.

Why We Do This Work:

The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Essential Duties and Responsibilities:

The Secretary to the School Director is directly responsible to the School Grade Level Director for which they were hired and indirectly responsible to the Lead Co-Principal and Co-Principal.

Responsibilities:

To perform a wide variety of confidential and complex secretarial, clerical and record-keeping functions necessary for the efficient functioning of the Grade Level Office
Act as a liaison between the public and the school district and in doing so, promoting the general image of the Waukegan Public School District.
Promote educational enterprise through service to students, parents, visitors and staff.

General Duties:

Create and disseminate all correspondence, notices, forms, etc. for the grade level, excluding staff evaluations;
All record keeping and filing;
Manipulate and process data
Create and/or maintain student CUM folders and permanent record (white card) in collaboration with the Registrar
Coordinate and maintain filing system of substitute lesson plans (upon receipt from teachers).
Process student attendance calls, tardy passes and maintain SIS records
Run attendance reports including unexcused absences based on district policies and procedures or as requested by the Director and provide truant office with necessary data for truancies;
Enter student attendance from substitute teacher class rolls and parent/guardian notifications only, and input Technology Campus attendance as received;
Assist in the registration process during WHS public registration dates and times, performs registration data entry duties for students during all registration times
(Specific to Grade 12 Office Only) Work cooperatively with WHS Administrative Staff and Registrar in tracking and processing all students eligible for Graduation.
(Specific to Grade 12 Office Only) Provide timely data to the Main Office for the Graduation Ceremony;
School-wide duties related to opening and closing of school;
Assist Director in the distribution and collection of testing materials ONLY to/from instructional staff
Assist students in resolving locker issues and/or individual locker Assignments, and end dating withdrawn students after the mass assignment,
Responsible for all Data Entry and maintenance of student records for the grade level assigned to, specifically but not limited to SIS
Responsible for providing Secretarial Support to Grade Level Student Activities for the Director/Grade Level in which you are assigned (ex: Prom= 11th, Freshman Orientation= 9th, etc.)
Generate discipline letters and reports for suspensions and expulsions;
Notify Director of all detentions turned into Grade Level Office
File and maintain records in an orderly manner;
Process all information in district computer system(s),
Serve as Summer School Secretary and perform all such related responsibilities.
Order supplies for Grade Level office equipment and process service requests when necessary;
Will attend any and all trainings necessary to learn new technologies and skills as requested by Administration and/or their designee,
Assist Principal Secretaries in all work related to the Opening and Closing of School,
Work in collaboration with all WHS…