Assistant to the Deans

Title: Assistant to the Deans

VP Area: School of Law

Department: Law Dean's Office

Work Schedule: Fixed daytime hours Monday-Friday

Telework Availability: On-campus Position

FLSA Status: Non-Exempt

Employee Classification: Regular full-time (staff 30+ hours)

Hours per week: 40

Months per year: 12

Job Purpose: The Executive Assistant to the Dean is a key member of the Law School administrative team and provides executive-level administrative support to the Dean, Associate Deans, faculty hiring chair, and the Executive Director of the Law School Foundation while facilitating the effective operation of the Dean's Office and managing events. This position manages a broad range of complex and confidential assignments requiring independent judgment, discretion, initiative, and exceptional organizational skills.

The Assistant serves as a primary liaison among faculty, staff, students, alumni, donors, University leadership, and external constituents while demonstrating a commitment to exceptional customer service, collaboration, continuous improvement, and operational excellence.

• 50% - Executive Administrative Support to the Dean
  • Provides executive-level administrative support to the Dean by proactively managing communications, calendars, meetings, travel, projects, and administrative priorities.
  • Anticipates the Dean's needs and ensures the Dean is prepared for meetings, events, and strategic initiatives.
  • Coordinates and monitors projects and initiatives originating from the Dean's Office, ensuring timely follow-through and communication with appropriate stakeholders.
  • Coordinates leadership meetings by preparing agendas, assembling materials, recording official minutes, documenting action items, and monitoring follow-up activities.
  • Serves as a primary liaison between the Dean and faculty, staff, students, alumni, donors, University leadership, and external constituents while providing exceptional customer service.
  • Maintains confidential files, correspondence, reports, and official records in accordance with University policies and professional standards.
  • Coordinates travel arrangements and reconciles travel expenses using University systems.
  • Identifies opportunities to improve administrative processes and workflows that enhance the efficiency and effectiveness of the Dean's Office.
• 20% - Administrative Support to Associate Dean of Academic Affairs and Program Innovation and Associate Dean of Faculty Scholarship
  • Provides advanced administrative support to the Associate Dean of Academic Affairs and Program Innovation and the Associate Dean of Faculty Scholarship.
  • Coordinates calendars, meetings, travel, correspondence, and special projects to support the efficient operation of both offices.
  • Prepares and maintains confidential records, reports, presentations, and other administrative documents.
  • Monitors deadlines, tracks action items, and ensures timely follow-through on operational and strategic priorities.
  • Serves as a liaison with faculty, staff, students, and external constituents while maintaining professionalism and confidentiality.
• 10% - Faculty Recruitment and Hiring Support
  • Coordinates administrative activities supporting faculty recruitment and hiring processes.
  • Serves as the primary administrative contact for faculty candidates throughout the search process.
  • Coordinates candidate communications, travel, interviews, and campus visit itineraries.
  • Collaborates with faculty, administrators, Human Resources, and University departments to ensure a professional and welcoming recruitment experience.
  • Maintains confidentiality and compliance with University hiring policies and procedures.
• 10% - Administrative Support for the Law School Foundation Executive Director
  • Provides administrative support to the Executive Director of the Law School Foundation by coordinating meetings, calendars, travel, events, correspondence, and records.
  • Assists with Foundation projects, communications, and operational activities.
  • Facilitates communication and collaboration between Foundation leadership and the Law School and other stakeholders.
  • Maintains confidential records and ensures timely completion of administrative responsibilities.
• 10% - Events Management and Other Duties as Assigned
  • Plans, coordinates, and manages Dean's Suite meetings, events, and special programs from initial request through execution.
  • Collaborates with faculty, staff, University departments, and external partners to ensure successful planning and implementation of Law School events.
  • Coordinates contracts, reservations, logistics, communications, and event documentation while ensuring compliance with University policies and procedures.
  • Participates in collaborative planning efforts to promote consistency, communication, and operational excellence across Law School events.
  • Performs other duties as assigned in support of the mission and operational needs of the Law School.

• Additional Duties as Assigned by the Department

Educational Requirement: Bachelor's Degree

Years of Related…