Executive Assistant to President

Position Summary

• The Executive Assistant to the President provides high-level administrative and operational support to the President while helping ensure the efficient day-to-day operations of the Washington, DC office. This role manages complex scheduling, travel, executive communications, office operations, and other organizational priorities in a fast-paced, mission-driven environment. The ideal candidate is highly organized, proactive, exercises sound judgment, and handles confidential information with the utmost discretion.
  
  This position is based in Washington, DC, and is a full-time, in-person role.

• Provide high-level administrative support to the President, managing day-to-day priorities and ensuring the efficient execution of executive responsibilities.
• Manage and maintain a complex calendar, scheduling meetings, appointments, and events while balancing competing priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
• Prepare meeting agendas, presentations, briefing materials, reports, and other executive documents.
• Screen and prioritize incoming communications, responding or redirecting inquiries as appropriate.
• Serve as a liaison between the President, staff, Board members, external partners, and other stakeholders.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Track action items and follow up on deadlines to ensure timely completion of executive priorities.
• Oversee the day-to-day operations of the Washington, DC office to ensure a professional, organized, and welcoming work environment.
• Manage and regularly check incoming office mail and deliveries, ensuring correspondence and materials are appropriately sorted, distributed, and addressed in a timely manner.
• Provide light office IT and technology support, including assisting with basic troubleshooting, coordinating equipment setup.
• Coordinate office maintenance, vendor relationships, building management, and service requests.
• Manage office supplies, equipment, and inventory, ensuring resources are available and operational.
• Coordinate office logistics for meetings, visitors, and events.
• Assist with onboarding logistics for new employees, including workspace setup and office orientation.
• Support workplace safety, security, and office policies and procedures.
• Provide administrative support for organizational initiatives and special projects led by the President.
• Coordinate cross-functional meetings and assist with project tracking and follow-up.
• Maintain organized electronic and physical filing systems.
• Support expense reporting, invoice processing, and other administrative functions as needed.
• Identify opportunities to improve administrative processes and office operations.
• Foster positive relationships with internal staff, external partners, vendors, and visitors.
• Represent the President and the organization with professionalism, diplomacy, and excellent customer service.
• Support the planning and execution of meetings, retreats, and organizational events.
• Ability and willingness to travel approximately 40–50% of the time to represent the organization at funder and donor meetings, conferences, partner convening, Board meetings, organizational events, and other strategic engagements.
• Frequent domestic and overnight travel is expected, with occasional evening and weekend commitments as needed.
• Perform other duties and special projects as assigned to support executive leadership and organizational priorities.

• This role supports the organization’s fundraising and development efforts by coordinating executive engagement with donors, funders, and strategic partners. The Executive Assistant…