High School Records and Scheduling Assistant - Maritime Skills Center

Tacoma Public Schools

Expected

Start Date:

September 2026, As soon as possible

FTE: 1.0

Hours per day: 8.0

Salary Level: OP6 - Range is $33.90/hour - $44.40/hour - depending on verifiable LIKE work experience

Union/Work Year: Office Professionals; 12-month; 260 work days

Additional Information: This job has the full range of benefits offered by Tacoma Public Schools

This position monitors and processes the enrollment and withdrawals of students at the assigned school; establishes, organizes, and maintains comprehensive student record management and retention system; processes and officiates requests for transcripts and records; creates and maintains the assigned school’s master schedule and schedules students; ensures compliance with District, state and federal guidelines for student information and records; processes report cards and progress reports;

supports the staff at the assigned school; and demonstrates exceptional customer service.

• 1.Serves as contact for staff, students, and parent(s)/guardian(s) on eligibility for enrollment and transfers; explains District procedures and requirements; scrutinizes and processes student enrollments in a timely manner with appropriate home address verification, immunization verification, health conditions, receipt of student records, and completion of online enrollment; collaborates with Student Services, Health Services, and other appropriate District staff to ensure students are screened for appropriate placement and receive services;maintains
  
  daily log of student records that are received; and performs accurate review of student records to process students for enrollment.
• 2.Establishes, organizes and maintains a comprehensive student record system at assigned school in accordance with District, state and federal policy, procedure, and laws; ensures compliance with District, state and federal regulations for student record protection; creates different types of files based on specific criteria for each student to maintain confidentiality; files documents as they relate to student inactive and active records;
  
  pulls student files for auditors and staff, as requested; coordinates disposal of files per established retention schedule; reviews student records to ensure data is accurately and uniformly recorded and retained for auditing purposes per District, state, and federal guidelines.
• 3.Maintains student data in the student information system; enters and ensures accuracy of student enrollment and withdrawal information for District and state reporting; ensures student data is aligned with District and state requirements; monitors negative withdrawals to assist with District graduation rate initiative; generates a variety of building reports, as requested by administrators and staff.
• 4.Inputs and builds, as directed by administrator, the master schedule in the student information system; enters accurate course codes for assigned school, course descriptions, and other data for grades, and scheduling; communicates with administrative staff regarding scheduling and curriculum; maintains student schedules; checks completed master schedule for accuracy; maintains master schedule throughout school year and, if applicable, summer sessions; and facilitates the annual course request process.
• 5.Processes student withdrawals from assigned school; verifies parent(s)/guardian(s) identity; assists in completing of withdrawal forms and obtaining grades from teachers; updates withdrawal data in student information system; determines where student is going; sends official records to new school in a timely manner; prepares unofficial copy of records to give to student and parent(s)/guardian(s) at time of withdrawal to facilitate a smooth…