Staff Assistant

Nakupuna Companies seeks a Staff Assistant to support the U.S. Department of State’s Bureau of Global Health Security and Diplomacy (GHSD). GHSD’s mission is to protect the United States and save lives around the world by strengthening global health security, improving and sustaining health outcomes, and bolstering country-led health systems through U.S. leadership and partnerships. GHSD advances the America First Global Health Strategy (AFGHS), keeping Americans safe by stopping the spread of infectious diseases globally, saving lives around the world, and supporting countries to move away from dependency on U.S. foreign assistance and towards resilient and durable local health systems that prevent disease, maintain health, and enable economies to thrive.

The Bureau is the Department of State’s lead for health diplomacy and health foreign assistance. Through this work, GHSD elevates and integrates global health security as a core component of U.S. national security and foreign policy.

The Staff Assistant will be assigned to the GHSD Front Office and report to the Chief of Operations. The position will provide high-tempo workflow, tasking, correspondence, briefing, and coordination support for GHSD principals and senior staff, helping ensure leadership requirements are accurately coordinated, appropriately staffed, tracked, and completed in accordance with Department of State guidance and timelines.

The Staff Assistant will serve as a key coordination point between the GHSD Front Office, the Department’s Executive Secretariat, GHSD offices, other Department bureaus, and external stakeholders. The position requires strong judgment, responsiveness, attention to detail, excellent writing and editing skills, and the ability to manage multiple time-sensitive priorities while maintaining effective communication and follow-through across the Bureau.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Workflow Management Maintain a streamlined and efficient work and paper flow system that ensures minimal delays and supports immediate action where necessary.
• Liaison and Point of Contact for Executive Secretariat Serve as the primary liaison between the GHSD Front Office and the Executive Secretariat, ensuring that all tasked items are addressed in accordance with Department of State guidance and policy.
• Coordination of Material Submission and Status Tracking Coordinate the review and submission of requested materials across various offices and bureaus, including tracking status, anticipated delivery dates, and identifying reasons for delays.
• Support in Report and Briefing Book Preparation Assist in the preparation, quality control, and coordination of reports, briefing books, and correspondence for GHSD principals, ensuring the material is accurate and relevant.
• Correspondence Tracking and Task Management Track daily taskings, incoming and outgoing correspondence, and ensure timely follow-up and response to GHSD principals’ needs.
• Meeting Support and Follow-up Actions Attend meetings with GHSD principals and senior staff, record decisions, and ensure follow-up actions are implemented as agreed upon. This includes coordinating with all relevant parties to ensure timely execution of decisions.
• Task Issuance and Tracking for Front Office Issue taskings to staff, track progress, and ensure that all drafts and final products meet the needs of GHSD principals.
• Performance of Special Projects and Backup Support Undertake special projects as assigned and provide backup…