Production Scheduling Assistant

Position:Production Scheduling Assistant

Location: Spokane, WA

Job :289

# of Openings:1

Fireclay Tile is here to revolutionize the tile and design industry. By implementing an innovative digital platform paired with unmatched artisan-crafted products and client service, we've made it easier than ever to specify and purchase beautiful, sustainable tile sourced and handcrafted in the US. Our tireless commitment to innovation, transparency, and sustainability has not gone unrecognized. We aim to grow 25-35% annually and are recognized as the first B Corp for how we use Business as a Force for Good.

With an innovative product, an ambitious team, and an inspiring mission, we're changing the way you think about tile. Come join the makers who support the dreamers !

As the Scheduling Assistant, you will work directly with our talented Scheduling team to audit, prioritize, monitor product status’ and communicate updates between the Production and Sales and Client Support teams. The Scheduling Assistant will support our production teammates ensuring they have the tools and information needed to execute what is scheduled on any given day. In this role, you will take ownership of key scheduling activities that positively impact productivity and profitability.

Being a big player in helping to improve existing processes, and brainstorming new ideas to help adapt and improve efficiency between the teams. This role reports to the Production Planning Manager and is located on-site in Spokane, WA. Our culture thrives on professional development, ongoing training, and opportunities for growth within the organization. This is an hourly position with a range of $18.00 - $21.00.

• We are in need of a Scheduling Assistant who can connect with our teammates through multiple channels including e‑mail, phone, slack and in person. In this role, you'll be responsible for:
• Managing and re‑prioritizing SCS priorities for the scheduler. Providing status updates to Sales and Client Support team
• Managing production priorities in Asana and maintaining a constant communication channel between the production leads and scheduler.
• Inventory management:
  Monitor inventory levels of finished products, and supporting materials and ensure proper levels are maintained to avoid shortages or overstocking.
• KPI Scorecard Reporting:
  Develop or maintain existing scorecards for the production management.
• Cross‑Functional
  
  Collaboration:
  
  Collaborate with other departments, such as procurement, logistics, to ensure a seamless flow of materials and information.
• Technology Utilization:
  Utilize production planning software (Salesforce), project management (Asana) , and communication applications (Slack).
• Asana Task Creation:
  Create dedicated tasks for each late order in Asana, specifying the order details, required actions and deadlines.
• Task Tracking:
  Regularly monitor the status of Asana tasks, and update task progress as actions are taken and milestones are achieved.
• Communication:
  Maintain open communication either directly on the plant floor or via channels with stakeholders to address any questions, concerns, or obstacles hindering task completion.
• Escalation Protocol:
  Establish an escalation protocol for particularly critical late orders, ensuring that senior management is informed and involved as necessary.
• Data Analysis and Sorting:
  Utilize Excel to import and analyze order data, including order due dates, customer priorities, and production lead times. Create or use existing spreadsheets and pivot tables to sort and filter orders based on various criteria, such as urgency, revenue impact, or customer importance.

Kindness ○ Honesty ○ Tread Lightly on the Earth ○ Measure Twice, Cut Once ○ Ganas (Desire)

• You are an empathetic, kind, and patient person; you are socially conscious, creative, and innovative. You are comfortable working in a collaborative environment but can operate independently and use data to make decisions.
• You focus on providing best‑in‑class support &…