Project Coordinator

Job Description Job Description Salary: $55,000 - $65,000

The Center for a New American Security (CNAS) seeks to hire a Project Coordinator to support a major, Center-wide initiative on artificial intelligence (AI) security and stability. The goal of this project is to advance the security policy community’s understanding of AI risks and potential policy solutions to address them. Candidates with a demonstrated interest in project management and policy issues pertaining to AI risks and governance are strongly encouraged to apply.

The position is a three-year appointment.

The Project Coordinator will play a key role in organizing events, scheduling meetings, drafting emails and grant progress reports, arranging travel logistics, tracking project deliverables, and managing other administrative responsibilities for the project. This is primarily a coordinating and administrative role, but the Project Coordinator may also provide research support and actively contribute to strategic policy development and direction‑setting as needed.

Candidates should be self‑starters comfortable working as part of a small, close‑knit team in a fast‑paced and fluid work environment. This position requires strong verbal and written communication skills, as well as administrative, event, and project management skills. An ability to manage complex administrative tasks with diligent attention to detail is critical. A successful Project Coordinator is creative, organized, detail‑oriented, and able to tackle a range of tasks at one time.

The employee will be expected to perform a variety of tasks outlined below. The following is an overview of primary responsibilities. Other tasks may be required, and responsibilities will vary over time.

• Serve as lead project coordinator for a major, cross‑program initiative on AI security and stability.
• Schedule meetings and events, including support for project researchers scheduling.
• Track deliverables and milestones related to the project.
• Arrange business travel and accommodations.
• Compile expense reports.
• Maintain program website and project content in coordination with Center staff.

• Create meeting agendas, take notes, and track associated tasks.
• Develop literature reviews, bibliographies, background research, and citations for project research.
• Track current developments in relevant policy areas both domestically and internationally and identify new sources and areas for further research and analysis.
• Participate in engagements with external experts and practitioners, including non‑adjunct fellows.
• Travel domestically and internationally for in‑person engagements as needed to support project activities.

• Edit CNAS papers and reports for substance, style, and layout.
• Manage team publication schedules and deadlines.
• Coordinate with outside authors.
• Collaborate with Center staff to develop compelling graphics and data visualizations.
• Help promote research among target audiences in coordination with Center staff.

• Generate and manage project budgets in conjunction with Center staff.
• Engage with donors and sponsors and support the Center’s research.
• Write interim and final grant reports.

• Support project efforts to design impactful events that generate fresh thinking on relevant policy areas, including:
  • Formulate event agendas, including themes and speakers.
  • Oversee event logistics, such as venues, catering, invitations, and RSVPs.
  • Execute event communications plans using Zoom, Slack, and Microsoft Teams.
  • Coordinate with external speakers and their staffs.
• Manage event budgets.
• Manage project contact lists.

• Participate in interviews and other personnel processes.
• Attend internal meetings and represent CNAS at outside events.
• Mentor colleagues.
• Assist in networking, messaging, and outreach about CNAS and its products.
• Attend and staff CNAS events and activities as needed.

• Bachelors degree.
• One to two years of relevant experience in project/program coordination or management.
• Exceptional organizational skills and attention to detail.
• An ability to work…