Executive Business Administrator

Executive Business Administrator

River Bank is a community bank with a history of service that goes far beyond traditional banking relationships. Our primary mission is to "Make Business Banking Easy" as we support the growth and success of businesses in our community.

The Executive Business Administrator serves as a trusted partner to executive leadership, helping drive organizational effectiveness and supporting River Bank's tradition of exceptional service, strong relationships, and sustainable growth.

Summary:

The Executive Business Administrator provides high-level administrative, governance, business development, and operational support to the leadership team. The position serves as a trusted coordination point and proactive owner for the Board materials, stakeholder communications, and cross-functional initiatives. This role requires exceptional judgment, discretion, organization, communication ability, and a strong understanding of community banking priorities.

Primary Duties and Responsibilities:

Executive Support & Leadership Coordination

• Provide high-level administrative and business support to the CEO and senior leadership team, helping maintain alignment across strategic priorities, Board matters, and enterprise initiatives.
• Manage complex logistics for internal leadership sessions, Board activities, conferences, and external stakeholder meetings.
• Prepare, draft, edit, and route correspondence, presentations, reports, talking points, and other materials used in leadership, Board, and regulator-facing settings.
• Exercise sound judgment in triaging issues, elevating time-sensitive matters, and protecting confidential information involving executive, personnel, financial, and governance matters.

Board, Committee & Governance Administration

• Coordinate Board of Directors and committee meetings, including scheduling, agenda development, full Board packet creation and assembly, content creation and monitoring, distribution, and post-meeting follow-up.
• Prepare and maintain accurate meeting minutes, excerpt certifications, action-item logs, resolutions, approvals, and governance records in accordance with bank retention standards.
• Support executive reporting to the Board and committees by gathering materials from finance, operations, risk, and other departments and assembling them into Board-ready formats.
• Administer and maintain Board portals, governance files, director communications, and logistics related to Board education, travel, and reimbursements.

Operational & Strategic Administration

• Support execution of strategic planning, executive projects, operational initiatives, and cross-functional priorities by coordinating meetings, timelines, deliverables, and follow-up.
• Ensure executive, board, and stakeholder engagements are thoughtfully prepared and professionally supported, including meeting-room readiness, refreshments and meals, guest hospitality, recognition, gifts, and appropriate planning for milestones, retirements, condolences, and other significant occasions.
• Coordinate annual shareholder meeting communications, logistics, election support, and recording secretary duties.
• Maintain organized records for contracts, key vendor documents, executive files, policies, and important correspondence, ensuring accessibility and version control.
• Serve as the primary point of contact for all building-related matters, including communication with building management, vendors, and property contacts, coordination of facility projects and space planning, serve on the Security Team, and act as the direct point of contact for employees on office-related matters.
• Oversees office purchasing and coordinates the acquisition, distribution, and inventory of all materials and supplies required by each department to ensure efficient day-to-day operations.
• Coordinate with internal departments and external partners to facilitate information flow, document completion, approvals, and timely responses to requests.
• Provide backup and overflow support across executive office functions as needed to maintain continuity and responsiveness.

Communication, Compliance & Professional Standards

• Serve as a professional point of contact for executives, directors, shareholders, regulators, auditors, vendors, and business partners, representing River Bank with discretion and professionalism.
• Help maintain orderly documentation and meeting support for audits, examinations, and special projects, consistent with safe-and-sound banking practices and internal standards.
• Review work product for completeness, formatting, accuracy, and professionalism before final distribution.
• Other duties as assigned.

Minimum Requirements:

Scheduling, Education, Training, and

Experience:

• Bachelor's degree in Business Administration, Finance, Communications, Management, or a related field preferred.
• Equivalent combination of education and relevant executive administrative experience may be considered.
• Minimum 5-7 years of progressive administrative support experience, including direct…