HVAC Financial Controller

HVAC Office Manager & Senior Bookkeeper

Location: Spokane, WA (Building our new office in the Spokane Valley).

Salary: $75,000–$125,000 DOE + Bonuses & Incentives.

At Cline’s, we don’t just install HVAC systems—we set the standard for quality, expertise, and customer satisfaction. As Spokane's most distinguished HVAC company, we have been serving homeowners, businesses, and contractors since 1988 with a commitment to excellence that goes beyond just getting the job done. We believe in building lasting relationships, not just with our customers, but with our employees and industry partners.

Our team is made up of high performers who take pride in their craft, support each other, and never settle for average. We invest in ongoing training, the best tools and technology, and a work culture that values accountability, growth, and teamwork. At Cline’s, we offer competitive wages, career advancement opportunities, and a company culture that feels like family. Whether it’s a company BBQ, team outings, or simply celebrating wins together, we believe in creating an environment where people love to work.

If you’re looking for a company that values excellence, integrity, and the pursuit of being the best, Cline’s AC is the place for you.

As our HVAC Office Manager & Senior Bookkeeper, you’ll be the heartbeat of Cline’s finance function. You’ll oversee every dollar coming in and going out—service invoices, account receivables, payroll—and turn data into clear insights that guide our next big move. Working side by side with the owners, you’ll refine cash‑flow forecasts, flag opportunities or risks before they surface, and build the scalable systems that powered our growth from $1 million to $3 million in just 12 months and will drive us toward tripling again.

This role goes beyond numbers. Our administrative assistant will work under you in sharing best practices in financial reporting and compliance, and together you’ll contribute to our team grounded in our core values of inspirational leadership, disciplined follow‑through, accountability, transparency and aligned growth. You’ll also lend a hand on the phones—stepping in to support dispatch and our team when they’re tied up—so our customers always get the prompt, professional service they expect.

This position is at the hub of our business.

If you thrive on ownership, embrace big targets and are passionate about building processes, this is your chance to shape a community‑focused, veteran‑owned company that refuses to settle for “just okay".

• Full‑Cycle Bookkeeping & Close:
  Post daily journal entries, customer payments, vendor invoices, and expense reports.
• Lead month‑end and year‑end close processes, including balance sheet reconciliations and variance analyses.
• Prepare consolidated financial statements and distribute to leadership.

• Reconcile bank, credit‑card, and loan accounts for Cline’s HVAC operations and our rental properties.
• Track rental income, operating expenses, CAM reconciliations, and capital‑improvement costs.
• Maintain accurate depreciation schedules and fixed‑asset registers.

• Generate and send customer invoices; monitor aging AR and follow up on past‑due balances.
• Review vendor invoices for accuracy, negotiate payment terms, and schedule bill payments to optimize cash flow.
• Manage credit memos, write‑offs, and collections communications.

• Process bi‑weekly payroll for all employees, ensuring correct with holdings, deductions, and garnishments.
• Administer benefits enrollments, changes, and year‑end W‑2/1099 preparation.
• Coordinate time‑off tracking and PTO accruals.

• Build rolling 12‑month cash‑flow models and scenario analyses to support growth planning.
• Monitor weekly cash balances, prepare cash‑management reports, and recommend treasury actions.
• Identify trends, risks, and opportunities in revenue, margins, and expense lines.

• Develop and distribute weekly and monthly dashboards: revenue by service line, job‑cost variance, gross margin, and key…