Accounting & Operations Specialist

The Accounting Specialist plays a crucial role in maintaining accurate financial records and ensuring compliance with accounting principles and regulations. They are responsible for various accounting tasks, including accounts payable and receivable, financial reconciliations, financial analysis, and general ledger maintenance. They work with branches and departments to download data used in ancillary operating systems and perform data analysis to assist in daily, monthly and quarterly reporting.

The Accounting Specialist should possess excellent analytical skills, attention to detail, and a strong understanding of accounting principles and practices.

• Accounting Operations:
  Maintain daily cash and liquidity spreadsheets and operations to ensure and enhance Bank’s operational liquidity. Act as primary Wire Concierge enabling effective wire processing, both inbound and outbound while ensuring compliance with the bank’s wire policies and procedures.
• Statement Processing:
  Ensure timely and effective statement processing for the bank.
• Accounts Payable and Receivable:
  Process vendor invoices, match them with purchase orders, verify accuracy, and prepare payments. Generate and send customer invoices, follow up on outstanding payments, and record collections. Ensure all vendors are paid in a timely manner.
• Financial Reconciliations:
  Conduct regular reconciliations of bank statements, credit and debit card transactions, and general ledger accounts to ensure accuracy and identify discrepancies. Investigate and resolve any variances or issues promptly.
• Data Downloads:
  Download data as necessary into various loan, deposit and system programs.
• Data Analysis:
  Perform initial analysis used in daily, monthly and quarterly reports.
• Compliance and Documentation:
  Ensure adherence to accounting principles, regulations, and company policies. Maintain organized and accurate financial records, supporting documentation, and audit trails.
• Month‑End and Year‑End Closing:
  Assist in month‑end and year‑end closing procedures, including preparing accruals, reconciling accounts, and generating financial reports. Collaborate with the finance team to ensure timely and accurate financial reporting.
• Process Improvement:
  Identify opportunities for process improvements and implement streamlined accounting procedures to enhance efficiency and accuracy. Propose and implement changes to enhance internal controls.
• Collaboration and Support:
  Collaborate with cross‑functional teams, such as finance, operations, and procurement, to provide accounting support, answer inquiries, and resolve accounting‑related issues. Assist with special projects and other accounting‐related tasks as required.
• Maintains a proficient knowledge of all applicable banking rules and regulations.
• Follows policies and procedures; completes administrative tasks correctly and in a timely manner; supports the bank’s goals and values; benefits the bank through outside activities.

• Assists in special projects and tasks for the department as directed.

• Currently, there are no supervisory requirements.

The incumbent is in a non‑confined office type setting in which he or she is free to move about  position includes driving a bank or personal owned vehicle approximately 5% of the time which includes exposure to the outside weather elements and moving mechanical parts. It may include some minor annoyances such as noise, odors, drafts, etc.

The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.

The incumbent for this position may operate any or all of the following: telephone, mobile device, copy and fax machines, adding machine (calculator), scanner and image systems, credit card terminal, workstation and related printers, or other equipment as directed.

The work environment characteristics described here are representative of those an employee…