Fiscal Specialist

Overview

Posting Details:
Fiscal Specialist 2 – Student Accounting. EWU job location:
Cheney, WA. In-person position within the Division of Student Affairs. Responsible for accounting and purchasing support for the Student Accounting Office, student clubs and organizations, and the Division of Student Affairs. Reports to the Director for Strategic Initiatives.

EWU is an inclusive institution offering a comprehensive benefits package. Applications are open; screening of applications will begin shortly after the posting opens.

• Maintain centralized record keeping and reporting systems for assigned Student Affairs budgets, including departments, programs, student clubs and organizations, and accounts supported by Student Services and Activities (S&A) Fees.
• Track and monitor budgets; support primary budget authorities to ensure accuracy and appropriate use of accounts.
• Prepare financial reports and perform financial reviews; implement approved procedures and interventions.
• Assist in training departmental budget custodians and provide assistance on complex budget matters.
• Communicate with EWU Central Budget Office and General Accounting staff as needed.
• Support the S&A Budget Request and Allocation process; develop templates, instructions, and allocation letters as needed.
• Support ASEWU committees that allocate start-up and supplemental club funds; manage residence hall programming and student club funds as assigned.
• Monitor personnel action forms and payroll information for the Division of Student Affairs.
• Provide ongoing training to stakeholders on the approved use of state, fee, and S&A funds.
• Monitor and track revenue accounts; develop training materials for spending guidance.
• Present training materials in large forums regarding accounting and budgeting processes; provide positive training and support.
• Serve as Custodian or Back-up Custodian of the Club Funded Account; maintain current records for clubs and organizations using Quick Books where applicable.
• Analyze expenditures and prepare journal vouchers as needed; interact with Banner for reports and purchase requisitions.
• Track items through the Banner system; follow up with departments to resolve issues (e.g., Accounts Payable).
• Create reports and reconciliations using Excel; evaluate disbursement requests for proper documentation and approvals.
• Process reimbursements and disbursements; manage advances and reconcile receipts; monitor club fund balances and annual updates to related records.
• Review documents for reimbursement and/or payment by EWU Foundation.

• Contracts and Travel Support:
  Review and coordinate contracts, MOAs, travel arrangements, and related documents; ensure compliance with university policies and S&A funding requirements.
• Office Support:
  General office support; may supervise Student Accounting student employees; contribute to auditing and maintenance of the Chart of Accounts for Student Affairs.
• Other Duties:
  Perform other duties as assigned.

Required: The following must be met at the time of application and remain in effect during employment:

• A total combination of five years of education and/or experience in fiscal reporting, accounting, or related work, e.g., an Associate’s degree in Accounting or Finance plus two years of related experience, or an equivalent combination.
• Strong computer skills including Microsoft Office (Excel, Outlook, Word) and familiarity with Microsoft Windows.
• Two (2) years’ experience maintaining and reconciling manual and electronic financial records and fines.
• Two (2) years of high-volume customer service experience with diverse stakeholders (verbal, telephonic, email, and written communication).
• Two (2) years’ experience handling a demanding workload with overlapping deadlines, showing attention to detail and initiative; ability to work independently or under direction.
• Two (2) years’ experience processing and/or reviewing financial transactions (purchases, reimbursements, invoices, budget tracking).
• Two (2) years’ experience interpreting and applying policies, procedures, and regulations in a fiscal setting.
• Strong desire and ability to support and educate students in a higher education setting; commitment to promoting cultural competency and diversity.

Preferred: Associates degree in Accounting, Finance, or related field; two or more years of experience in a higher education environment; experience with multiple funding sources and Quick Books or similar systems; experience supporting student clubs and operating within OFM policies.

Regular schedule:
Monday–Friday, 8:00 am–5:00 pm; occasional evenings and weekends.