HR Assistant

Job Title:

HR Assistant

The HR Assistant supports a wide range of human resources functions, including recruiting, onboarding, records management, leave administration, and compliance. This role provides hands-on exposure to core HR processes and offers a strong growth opportunity for someone early in their HR career who wants to develop toward a generalist-level skillset. The HR Assistant works closely with employees and leaders, ensuring accurate documentation, timely communication, and a professional, confidential HR experience.

• Coordinate recruiting activities by posting job openings, scheduling interviews, and managing candidate communications to ensure a smooth hiring process.
• Assist with onboarding activities, including preparing new hire paperwork, coordinating background checks and screenings, scheduling orientation, and ensuring all required documentation is completed accurately and on time.
• Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data accuracy.
• Support employee leave administration by tracking leave requests, maintaining required documentation, and coordinating with employees and supervisors for programs such as FMLA and PFML.
• Support Labor & Industries (L&I) administration, including workers' compensation claims, Stay at Work program participation, Retro program documentation, and OSHA 300 recordkeeping.
• Administer employee training records and maintain documentation within the company’s Quality Management System (QT9).
• Support employee performance review processes and assist with other HR initiatives as needed.
• Prepare HR reports, documentation, and compliance records as requested by leadership or HR team members.
• Maintain strict confidentiality of employee information, personnel records, and sensitive HR or financial data.
• Provide front desk and HR support by delivering professional customer service to employees, applicants, and visitors.
• Perform data entry and file management tasks to keep HR information organized, accurate, and up to date.

• 1-3 years of HR exposure or experience providing HR support or administration.
• Minimum of three years of experience in Human Resources, Administration, or a related field.
• Customer service skills with the ability to interact professionally with employees and visitors.
• Front desk administration or reception experience, or similar experience in a customer-facing role.
• HR support and HR administration experience, including familiarity with recruiting, onboarding, personnel records, or HR administrative processes and employment practices.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Proficiency in Microsoft Excel, including working with spreadsheets and HR-related data.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Strong data entry skills with high accuracy and attention to detail.
• File management skills to organize and maintain personnel and HR records.
• Ability to handle confidential employee and financial information with discretion.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Self-motivation with the ability to adapt and work independently while meeting deadlines.
• High school diploma or GED.

• Associate or Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.
• Previous front desk, reception, or customer service experience is preferred.
• Working knowledge of recruiting, onboarding, personnel records, HR administrative processes, and employment practices.
• Familiarity or exposure to leave administration programs such as FMLA and PFML is preferred.
• Familiarity or exposure to Labor & Industries (Workman's Compensation) processes is preferred.
• Experience with HRIS, payroll, or accounting systems is a plus.
• Experience maintaining training records within a Quality Management System (such as QT9) is a plus.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Exceptional interpersonal skills with the ability to build positive working…