Human Resource Coordinator

Provide administrative and operational HR support across payroll, recruiting, onboarding, safety, compliance, and employee records.

• Support core HR functions including payroll
  , safety
  , recruiting
  , onboarding
  , offboarding
  , compliance
  , performance management
  , training
  , and employee records
• Act as a trusted point of contact for employees and candidates to help ensure HR processes are accurate, timely, confidential, mission-aligned, and compliant with organizational policies and employment requirements
• Coordinate recruiting activities: post openings, coordinate advertisements, review applications, schedule interviews, and maintain applicant records
• Communicate professionally with candidates and support interview logistics,
  reference checks
  , background checks
  , offer letters
  , and pre-employment documentation
• Help ensure recruiting practices remain timely, consistent, equitable, mission-aligned, and responsive to hiring needs
• Coordinate onboarding: manage paperwork, schedule orientation, set up employee files, configure system access, collect required acknowledgments, and support timely completion of eligibility, tax, payroll, benefits, and related documents
• Provide an organized, mission-centered onboarding experience for new employees
• Coordinate offboarding including separation paperwork, exit interview scheduling, property return, benefits notices, final payroll coordination, and related record updates
• Maintain accurate records for hires, transfers, status changes, and separations
• Serve as the designated backup for payroll processing
  : review timekeeping, enter payroll data, run payroll reports, and respond to payroll-related employee questions
• Review payroll information for completeness
  , accuracy
  , and appropriate approvals prior to submission
• Coordinate with the Payroll & Benefits Manager to resolve missing timesheets, corrections, leave entries, and other payroll discrepancies
• Maintain payroll recordkeeping and filing in line with organizational procedures and retention requirements
• Maintain confidentiality for payroll and employee compensation information
• Coordinate the organization’s safety program: safety training, safety communications, incident documentation, and follow-up on corrective actions
• Maintain safety records including training rosters, inspection logs, incident reports, and other required documentation
• Assist with workers’ compensation reporting, claim documentation, and communication with employees, supervisors, and third-party administrators as appropriate
• Support safety committee operations: schedule meetings, prepare agendas and notes, and track action items to completion
• Support a safety culture by helping ensure compliance with safety policies, required training, and applicable workplace safety standards
• Assist with HR policy administration: support employee handbook updates, acknowledgments, and related employee communications
• Track employment and compliance documentation including compliance forms, training requirements, and required certifications, licenses, and acknowledgments
• Support compliance with federal, state, and local employment requirements by maintaining accurate records and escalating concerns to HR leadership
• Assist with internal audits, personnel file reviews, compliance reports, and follow-up on missing or incomplete documentation
• Help keep HR forms, templates, postings, and employee communications current and aligned with organizational policy, values, and mission
• Support performance management: coordinate timelines, track evaluation completion, prepare forms or system workflows, and follow up with supervisors and employees
• Maintain performance management records and documentation in accordance with organizational procedures
• Assist with performance improvement documentation and goal-setting materials under HR leadership direction
• Coordinate employee training activities: schedule sessions, prepare materials, communicate requirements, track attendance, and maintain training records
• Monitor and report on required training completion and provide reminders to employees, supervisors, and HR leadership
• Assist with identifying training needs using compliance requirements,…