Accounts Payable Specialist

Location: Spring Hill, FL (On-site)

Company: Holmes Drafting Services (HDS)

Reports to: COO

This isn’t “just cutting checks.” This is financial control on the outflow side. You’ll own the process that keeps vendors happy, contractors paid, and our books airtight. At HDS, details matter—because one missed invoice can stall a project, and one sloppy mistake can cost thousands.

We need someone who’s organized, proactive, and takes pride in paying bills right, on time, every time.

• Receive, review, and process vendor invoices with speed and accuracy.
• Verify charges against purchase orders, contracts, and receipts.
• Ensure payments are scheduled and executed on time, every time.

• Be the go-to point of contact for vendors and subcontractors.
• Resolve billing discrepancies quickly and professionally.
• Build trust by keeping communication clear and payments reliable.

• Track outgoing payments and maintain an up-to-date ledger.
• Reconcile accounts payable weekly to avoid surprises.
• Work with leadership to manage payment schedules and cash flow priorities.

• Maintain complete, audit-ready documentation for every transaction.
• Deliver weekly A/P reports with insights on upcoming obligations.
• Flag trends (cost increases, repeat errors, etc.) that need leadership’s attention.

• 100% of vendor invoices paid on or before due dates.
• Zero unresolved discrepancies at month-end close.
• Audit-ready records with no missing paperwork.
• Vendors who know HDS is a reliable, professional partner.

• Detail-driven and disciplined—you don’t let things slip.
• Strong communicator who can work well with vendors, clients, and internal teams.
• Comfortable juggling multiple deadlines and priorities.
• Previous A/P, bookkeeping, or accounting experience strongly preferred.
• CRM/accounting software fluency (Quick Books, Xero, or similar).

Drafting and building move fast—and if bills don’t get paid right, everything grinds to a halt. The Accounts Payable Specialist is the one who keeps vendors on our side, projects supplied, and operations running smoothly. Without this role, the system breaks down.

• Base Pay: $650–$1,000/week (depending on experience).
• Performance Bonus (Monthly): $300 for flawless month-end close and zero late vendor payments.