Billing Coordinator

Billing Coordinator

Location: Spring, Texas (Hybrid Schedule)

Schedule: Monday–Thursday in office | Friday remote

We are seeking a detail-oriented and organized Billing Coordinator to support accurate, timely, and compliant billing operations in a fast-paced, high-volume environment. This role is responsible for preparing and processing customer invoices, resolving billing discrepancies, and serving as a key liaison between internal departments and external customers.

The ideal candidate is analytical, customer-focused, and highly organized, with the ability to manage multiple priorities while maintaining a high level of accuracy and professionalism. This position works closely with Sales, Account Management, and Accounting teams to ensure billing accuracy and an excellent customer experience.

• Prepare, review, and process customer invoices accurately and on time
• Ensure invoices align with customer contracts, pricing agreements, and supporting documentation
• Maintain accurate billing records and supporting documentation

• Enter and maintain invoice data within customer billing portals and internal systems
• Utilize ERP and inventory management systems to support billing operations
• Ensure all billing information is updated and properly documented

• Investigate and resolve billing discrepancies, including pricing variances, purchase order mismatches, and quantity issues
• Collaborate with internal teams to resolve invoicing concerns efficiently and accurately
• Escalate complex issues when necessary while maintaining strong follow-through

• Respond professionally and promptly to customer billing inquiries
• Communicate regarding invoice corrections, purchase order updates, pricing concerns, and related billing matters
• Build and maintain positive customer relationships through effective communication

• Ensure billing activities comply with company policies, customer requirements, and internal controls
• Maintain audit-ready documentation and support financial accuracy
• Demonstrate strong attention to detail and commitment to quality

• Partner with Sales and Account Management to verify pricing and order details
• Work closely with Accounting on billing adjustments, corrections, and accounts receivable support
• Contribute to process improvement initiatives to enhance billing efficiency and accuracy

• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Ability to analyze billing data and identify discrepancies or trends
• Proficiency with billing systems, invoicing platforms, or accounting software
• Basic understanding of accounts receivable and revenue-related accounting concepts
• Strong organizational and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment

• Previous experience in billing, invoicing, or accounts receivable
• Experience using ERP systems such as Oracle
• Background supporting industrial, energy, logistics, or supply-chain related customers

• Hybrid work schedule offering flexibility and collaboration
• Opportunity to work in a collaborative and fast-paced environment
• Career growth and development opportunities

HOUWD
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