Accounting Specialist

JOB TITLE: Accounting Specialist

EMPLOYER: Insight Environmental

DEPARTMENT: Accounting

REPORTS TO: Controller

COMPENSATION RAGE: $23-$25 per hour

SUMMARY: Provides support to the Accounting Department

Timekeeping, Accounts Receivable & Accounts Payable Related

• Assist with entering employee's time, billable expenses and units in Management Controls my Track system/ platform (Track Timekeeping system)
• Double check Track entries against Deltek accounting system entries, to ensure that both systems match hours/ quantity and financial alignment/ monetary balancing wise
• Review Payroll and Verification report, ensuring the correct labor codes are selected
• Apply client/ customer accounts receivable payments (ACH, Wire and/ or Check) to the outstanding AR invoices and reconcile any discrepancies
• Enter vendor invoices in the Accounts Payable system, ensuring the correct coding (5-series = billable back to the Client/ Customer, 6-series = Non-bill to the Client/ Customer, 7-series = Overhead type charges (Income Statement accounts) or 1 or 2-series = Balance Sheet accounts)
• Complete AP payment check run on a weekly basis
• Weekly credit card import upload process
• Review credit card expenses weekly, to confirm that all expenses have been entered
• Assists with related special projects as needed.
• Performs other related duties as assigned by management.

General Accounting Related

• Maintenance of the general ledger
• Complete moderately complex calculations using spreadsheet and other software tools
• Prepares journal entries for entry into the general ledger system monthly, by collecting necessary data, analyzing and/or allocating costs and preparing support for the journal entries
• Performs account analysis to ensure account balances and entries are correct
• Provide accounting support by collaborating with other departments to ensure that accurate accounting records are maintained
• Complete individual analytical projects in a satisfactory manner and provide an abstract recap for the results
• Assists with related special projects as needed
• Performs other related duties as assigned by management.

• Associates degree with experience preferred or 2-5 years relevant experience
• Basic understanding of bookkeeping and accounting principles
• Experience with Track Timekeeping system
• Performs routine accounting activities such as data entry, using 10-key by touch.
• Proficient Microsoft Office skills
• Demonstrated ability to calculate figures and amounts
• Self-starter with strong attention to detail and analytical skills
• Acute attention to detail
• Strong organizational skills
• Seek process improvements and efficiencies
• Work with other departments to obtain information as needed
• Assist other departments in providing information and training as needed
• Commitment to excellence and high standards
• Excellent written and verbal communication skills
• Be a proactive self-starter with a positive attitude and excellent communication skills
• Have strong analytical and research skills, attention to detail, ability to multitask and work towards tight deadlines
• Ability to interact with all levels of the organization, as well as with external business partners
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to manage multiple priorities in a fast-paced, operationally intensive environment
• Ability to thrive as part of a tight-knit, high-performing team
• Ability to balance technical excellence along with managing time and people, both internally and externally
• Experience conducting training on processes and procedures

• Analytical-Synthesizes complex or diverse information;
  Collects and researches data;
  Uses intuition and experience to complement data;
  Designs workflows and procedures.
• Customer Service-Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments.
• Interpersonal Skills-Focuses on solving conflict, not blaming;
  Maintains confidentiality;
  Listens to others without interrupting;
  Keeps emotions under control;
  Remains open to others'…