Office Manager

Clayton Services is seeking an experienced Bookkeeper / Office Manager to join a rapidly growing energy and engineering services company in the Spring area. This is an excellent opportunity for a hands-on professional with a strong bookkeeping and accounting foundation who enjoys wearing multiple hats and helping build the processes and infrastructure of a growing organization.

The ideal candidate will bring solid bookkeeping and invoicing experience along with the flexibility to support office operations, HR administration, project documentation, and other business needs. This position is best suited for a self-motivated individual who is comfortable creating processes, solving problems independently, and working in an entrepreneurial environment where procedures are still being developed.

Job Type: Direct Hire or Contract

Pay Rate: $85,000

Benefits: Medical, dental, vision, 401(k), PTO, and more.

• Manage day-to-day bookkeeping activities, with a strong emphasis on invoicing, expense tracking, financial administration, and maintaining accurate records.
• Prepare and process customer invoices based on contractual milestones and other billing requirements.
• Coordinate with outside accounting resources and provide the documentation and information necessary to support accounting activities.
• Assist with banking, financing, insurance, and other financial administrative responsibilities.
• Maintain organized financial, corporate, employee, and project documentation.
• Help develop, document, and improve bookkeeping, invoicing, administrative, and office procedures as the company continues to grow.
• Manage general office operations, including supplies, facilities, equipment, vendors, and service providers.
• Support HR administration, employee onboarding, recordkeeping, and the handling of confidential employee information.
• Provide information and administrative support to the company's third-party payroll provider as needed.
• Assist with project administration, documentation, cost tracking, scheduling, and reporting.
• Upload, organize, and maintain documents within customer data rooms and internal systems.
• Assist with project dashboards and reporting tools as needed.
• Coordinate domestic and international travel arrangements, meetings, and other logistics for employees and leadership.
• Provide administrative and scheduling support to company leadership.
• Handle confidential financial, employee, client, and company information with a high degree of discretion.
• Identify administrative needs proactively and take ownership of finding and implementing solutions.
• Support additional accounting, operational, and administrative responsibilities as the organization continues to scale.

Bookkeeper / Office Manager

Skills and Abilities

:

• Strong bookkeeping and general accounting knowledge.
• Experience with invoicing, expense tracking, financial records, and accounting systems.
• Quick Books experience is highly preferred.
• Strong Microsoft Excel and Microsoft 365 skills.
• Experience with project scheduling, project cost controls, or project administration is a plus.
• Power BI experience is a plus.
• Ability to develop processes and procedures rather than relying solely on established systems.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced and evolving environment.
• High degree of professionalism, integrity, and discretion when handling confidential information.
• Resourceful and comfortable independently researching and solving problems.
• Positive, collaborative, and willing to assist outside the traditional boundaries of the position.
• Self-motivated and comfortable working without significant day-to-day supervision.
• Ability to work onsite five days per week in Spring, Texas.

Bookkeeper / Office Manager Education and Experience:

• 5-10 years of bookkeeping, accounting support, office management, or related administrative experience preferred.
• Demonstrated bookkeeping and accounting experience is required.
• Experience working within a small to midsize privately held company is strongly preferred.
• Energy, oil and gas, engineering, construction, or related industry experience is preferred.
• Experience supporting a growing or entrepreneurial organization is highly preferred.
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field is a plus; relevant hands-on experience will be strongly considered in lieu of a specific degree.

Bookkeeper / Office Manager - Immediate need. Apply today!