AP Specialist

Accounts Payable Specialist

Location:

Spring, TX

Job Type: Temporary

Pay Rate: $24–$27/hour

Schedule:

Monday–Friday, 8:00 AM–5:00 PM

Start Date:

ASAP

Position Overview:

We are seeking an experienced Accounts Payable Specialist to join our team on a temporary basis. This position is ideal for a detail-oriented accounting professional who is comfortable working in a high-volume environment and can manage multiple priorities while maintaining a high level of accuracy. The Accounts Payable Specialist will be responsible for processing approximately 800 vendor invoices per month, coordinating weekly payment proposals, performing three-way matching, reconciling vendor accounts, and supporting month-end and year-end close activities.

Experience with Epicor ERP is strongly preferred.

Responsibilities:

• Process approximately 800 vendor invoices per month accurately and within established deadlines.
• Coordinate and manage weekly payment proposals, including ACH, wire, and check payments.
• Process and reconcile vendor payments, ensuring invoices are properly matched to receiving documentation and approved for payment.
• Perform three-way matching of purchase orders, receipts, and invoices to verify pricing, quantities, and payment terms.
• Utilize Epicor ERP to process AP transactions, maintain vendor records, and generate reports.
• Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment inquiries.
• Investigate and resolve invoice discrepancies involving pricing, quantity, quality, and receiving issues.
• Collaborate with Purchasing, Operations, vendors, and Accounting to resolve discrepancies and ensure timely payment.
• Review, audit, and process employee expense reports in accordance with company policies.
• Support banking activities related to accounts payable, including payment processing and payment file validation.
• Assist with gathering and maintaining ESG and fixed-cost data for reporting purposes.
• Support month-end and year-end close activities, including account reconciliations, accruals, and reporting schedules.
• Maintain organized electronic and physical records for audit and compliance purposes.
• Ensure compliance with company policies, internal controls, accounting standards, and audit requirements.
• Build and maintain positive relationships with vendors and provide excellent customer service to internal stakeholders.

Qualifications:

• 3+ years of Accounts Payable experience, preferably in a high-volume environment.
• Experience processing a high volume of vendor invoices, ideally 500+ invoices per month.
• Strong experience with three-way matching of purchase orders, receipts, and invoices.
• Experience coordinating ACH, wire, and check payment runs.
• Experience reconciling vendor statements and researching outstanding balances.
• Strong understanding of invoice discrepancies, including pricing, quantity, receiving, and quality variances.
• Experience maintaining vendor master data and responding to vendor inquiries.
• Experience reviewing and processing employee expense reports.
• Experience supporting month-end and year-end close, including reconciliations and accruals.
• Strong Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Ability to manage high invoice volumes and competing deadlines while maintaining quality.
• Strong communication, organization, and problem-solving skills.
• Ability to collaborate effectively with Purchasing, Operations, vendors, and Accounting.

Preferred Qualifications:

• Epicor ERP experience strongly preferred.
• Manufacturing, distribution, industrial, or similar industry experience.
• Experience with banking/payment files and payment validation.
• Experience supporting internal and external audits.
• Experience with fixed-cost reporting or ESG data.
• Strong accounting reconciliation experience.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.

Ideal Candidate:
The ideal candidate is a highly organized and dependable AP professional who can hit the ground running in a high-volume environment. The ability to process approximately 800 invoices per month while maintaining accuracy is critical. Candidates with Epicor ERP experience, strong three-way matching skills, payment processing experience, and month-end close exposure are especially encouraged to apply.