Engineering Coordinator​/Admin

Contract Duration:
Minimum through end of year (with possible extensions)

We are seeking a highly organized and detail-oriented Engineering Coordinator/Admin to support the Director of Engineering in a fast-paced, collaborative environment. This individual will play a key role in executive coordination, strategic planning support, presentation development, and meeting facilitation. The ideal candidate is polished, proactive, and capable of translating complex discussions into clear action items, executive summaries, and professional presentations.

Must have experience with Jira, Azure Devops or other lifecycle management systems.

• Support the Director of Engineering with day-to-day coordination, planning, and administrative activities
• Attend meetings, capture detailed meeting minutes, summarize discussions, and track action items
• Create and maintain spreadsheets, reports, dashboards, and supporting documentation
• Develop polished PowerPoint presentations for leadership meetings, strategic initiatives, and executive communications
• Assist with storyboarding and structuring presentations to clearly communicate business and engineering initiatives
• Coordinate schedules, meetings, and cross-functional communication among stakeholders
• Organize information gathered from meetings into actionable plans, summaries, and presentations
• Help support strategic planning efforts and executive-level reporting
• Partner with engineering and leadership teams to ensure follow-through on priorities and deliverables

• Prior experience in an administrative coordinator, project coordinator, executive assistant, strategic analyst, or similar support role
• Experience with maritime, engineering or oil & gas organizations
• Strong PowerPoint and Excel skills, with the ability to create executive-level deliverables
• Experience preparing presentations, reports, and meeting documentation for leadership audiences
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Ability to synthesize information from meetings into concise summaries and action plans
• Professional presence and comfort working closely with senior leadership
• Experience with strategic planning, executive planning, or presentation/storyboarding work is highly preferred
• Experience with in the maritime or engineering industry is a plus
• Hybrid schedule based in Spring, Texas
• Onsite Tuesday through Thursday
• Collaborative and fast-paced engineering environment

• Highly proactive and resourceful
• Strong attention to detail
• Able to work independently with minimal oversight
• Comfortable handling confidential and sensitive information
• Strong follow-through and sense of urgency