Advanced Compute Executive Assistant

Job Summary

This role is responsible for providing basic tactical and strategic administrative support to upper-level executives, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role also involves general administrative tasks such as photocopying, mailing documents, acting as a primary point of contact for internal and external stakeholders, conducting basic research, drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.

• Hold responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees, and recognized as the top administrative employee in the department or division.
• Assist in scheduling appointments, meetings, and events for executives, maintaining their calendars, sending reminders, reserving conference rooms, setting up audio‑visual equipment, and preparing meeting materials.
• Answer phone calls, take messages, respond to routine emails on behalf of executives, and filter and prioritize incoming correspondence.
• Help coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Provide general administrative support as needed, such as photocopying, faxing, and mailing documents.
• Generate statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assist in preparing presentations with relevant insights for the executives.
• Act as a primary point of contact between upper executive-level employees and internal/external stakeholders.
• Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Draft and format routine documents, reports, and presentations, and proofread and edit documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinate the administrative work within the department/division, while working with other departments/divisions and companies.

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6‑8 years of related work experience, preferably in senior or advanced general administrative support, office services, or a related field.

• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft Share Point
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

• Impacts department and leads and/or provides expertise to functional project teams and may participate in cross‑functional initiatives.

• Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Pay range for this position: $32 to $49 USD per hour (applies to United States of America candidates only). Pay varies by work location, job‑related knowledge, skills, and experience.

HP offers a comprehensive benefits package for this position, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term / short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including:
• 4‑12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview)

The compensation and benefits information is accurate as of the date of this posting. The company reserves the right to modify this information at any time, with or without notice, subject to applicable law.