Executive Assistant Investor Relations and Treasury

Job Summary

This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization. Responsibilities include managing key records, compiling data for reports, preparing expense reports, handling executive presentations, owning executives’ calendars and scheduling complex meetings, acting as a gatekeeper for communications, and managing all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and serves as the primary point of contact for stakeholders.

It coordinates administrative work within and across departments, and creates statistical and analytic reports and presentations for executives highlighting relevant insights.

• Perform advanced tactical and strategic administrative support tasks for upper executive-level employees, recognized as the top administrative employee in the department or division.
• Handle advanced administrative duties such as key records maintenance, data compilation for reports, expense report preparation, and editing executive presentations.
• Take ownership of executives’ calendars: schedule complex meetings, manage conflicts, prioritize appointments, prepare detailed agendas, take minutes, follow up on action items, and anticipate future scheduling needs.
• Act as a gatekeeper by screening and prioritizing phone calls and emails, responding to routine inquiries, and drafting responses on behalf of executives.
• Manage all aspects of executive travel, including international trips, visa applications, and travel budgets, while addressing last‑minute changes and emergencies.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Generate statistical and analytic reports for organizational use in strategic planning, and prepare presentations with relevant insights for executives.
• Serve as the primary point of contact between upper executive-level employees and internal/external stakeholders.
• Coordinate administrative work within the department/division while collaborating with other departments/divisions and partner companies.
• Supervise entry-level executive assistants or administrative support staff in the administrative services department.

• High School Diploma, General Education Diploma (GED), Higher Secondary education, or commensurate work experience or demonstrated competence.
• Typically 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

• Administrative Support
• Booking (Sales)
• Calendar Management
• Customer Relationship Management
• Event Planning
• Executive Information Systems
• Expense Reports
• Google Workspace
• Invoicing
• Microsoft Share Point
• Office Equipment
• Office Management
• Office Supply Management
• Organizational Charts
• Proofreading
• Purchasing
• SAP Concur (Travel and Invoice Software)
• Taking Meeting Minutes
• Travel Arrangements
• Workflow Management

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

• Impacts multiple departments and leads large, cross‑division functional teams or projects.

• Works on assignments that are highly complex in nature, requiring a strong degree of initiative and technical knowledge to resolve problems.

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Pay range: $40 to $61 USD per hour (applicable to United States of America candidates only). Pay varies by work location, job‑related knowledge, skills, and experience.

• Health insurance
• Dental insurance
• Vision insurance
• Long‑term/short‑term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies
• 4‑12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview)

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.