File Room Manager

We are seeking a dependable and organized File Room Manager to oversee the management, retrieval, and storage of company records and files. This is a standalone role requiring someone who can work independently, stay organized, and effectively manage multiple priorities while supporting various departments throughout the organization.

The ideal candidate will be detail‑oriented, self‑motivated, and comfortable performing both administrative and physical tasks associated with file management.

• Organize, maintain, and manage physical filing systems and records.
• Process file requests and retrieve records in a timely manner.
• Coordinate the storage and retrieval of archived files maintained offsite.
• Transport files and documents between office locations, storage facilities, and the post office as needed.
• Ensure records are accurately filed, tracked, and maintained.
• Assist with document organization, record retention, and file management projects.
• Communicate with team members regarding file requests and record availability.
• Support administrative projects and provide assistance to other departments as needed.
• Maintain confidentiality of sensitive information and company records.

• Previous administrative, records management, filing, or office support experience preferred.
• Basic proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Positive attitude and strong interpersonal skills.
• Ability to collaborate effectively with team members while managing responsibilities independently.

• Must be able to lift and carry banker boxes containing files.
• Ability to move files up and down stairs, as the building does not have an elevator.
• Comfortable kneeling, bending, reaching, and accessing files stored in confined storage areas.
• Ability to regularly move throughout the office and travel to offsite storage locations and the post office.