Front Office Administrative Assistant

1 day ago Be among the first 25 applicants

About Electra Link
Founded in 1985, Electra Link, Inc. has been a trusted leader in structured cabling and integrated technology solutions for over 40 years. With offices in Houston, College Station, Dallas, San Antonio, and Austin, we specialize in a wide range of professional services—from a single network cable drop to complex, multi-building turnkey installations and off-shore rig projects, including full audiovisual solutions. Position Summary
Electra Link is seeking a Front Office Administrative Assistant to support the daily operations of our Spring office. The ideal candidate is a high-energy professional with strong organizational skills, excellent communication abilities, and a proactive approach to administrative tasks. Key Responsibilities

• Field Inbound Communications
  • Answer phone calls and general email inquiries
  • Direct calls and messages to appropriate internal contacts
• Coordinate Scheduling
  • Schedule meetings for internal and external stakeholders
  • Maintain conference room calendars and availability
• Organize Internal Resources
  • Maintain filing systems and inventory of office supplies
  • Ensure the front desk and administrative tools are orderly and efficient
• Liaise with Visitors
  • Greet and assist office guests and vendors
  • Ensure sign-in procedures and guest protocols are followed
• Communicate Policies & Procedures
  • Distribute internal updates, announcements, and changes to processes
• Support HR & Safety Teams
  • Assist with onboarding documentation and administrative follow-up
  • Help organize safety forms, badges, and compliance tracking

Qualifications

• Education:
  High school diploma or equivalent
• Experience: 1–2 years in an administrative assistant or receptionist role (preferred)
• Language:
  Bilingual in Spanish is a plus
• Skills:
  • Strong organizational and time-management skills
  • Excellent verbal and written communication
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Familiarity with office equipment (e.g., printers, scanners, projectors)
  • Ability to work in a fast-paced environment with a positive attitude
  • Professional demeanor, discretion, and problem-solving mindset

Why Join Electra Link?
We are proud of our long-standing reputation for quality, innovation, and service. As a member of our team, you’ll play a key role in supporting our operational success while being part of a company that values teamwork, reliability, and excellence.

Electra Link, Inc. is an Equal Opportunity Employer.
Applicants must be authorized to work in the U.S.

Seniority level

• Seniority level
  
  Entry level

Employment type

• Employment type
  
  Full-time

Job function

• Job function Administrative
• Industries Financial Services, Software Development, and Technology, Information and Internet

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