Executive Assistant - Direct Procurement

Executive Assistant
- Direct Procurement Description
- Description
- Innovation is in HP’s DNA. From our origins in a Palo Alto, CA garage in 1939, to our current position as one of the world’s leading technology companies, HP has grown to become a leader in technology and corporate culture, inspiring innovators, and entrepreneurs around the globe. HP brings together a portfolio that spans printing, personal computing, software, and services to serve more than 1 billion customers in over 170 countries.

HP’s vision is a world where innovation drives extraordinary contributions to humanity and is on a mission to create technology that inspires ambitious and meaningful progress. At HP, we believe that one thoughtful idea has the power to change the world. We are committed to fostering a diverse and inclusive workplace that attracts exceptional talent and to supporting our employees to succeed at all levels.

This role is aligned to HP’s Direct Procurement and will provide administrative support to multiple Directors in the team. The position is based in Houston. The ideal candidate will have experience working in a fast-paced environment and supporting Executive leaders. They should demonstrate a proven ability to execute core administrative functions in an independent, resourceful, and confidential manner. As a core member of the Direct Procurement Staff, the Administrative Assistant will contribute to the development of new concepts/techniques to complete complex, specialized assignments/tasks in innovative, efficient, effective, and ethical ways.

They will support assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems. They will demonstrate strong communication, administrative, and organizational skills, as well as finesse in interacting with all levels of management, applying extensive knowledge of their job skills and HP company policies and procedures. This individual will typically provide guidance to other employees and will work with teammates and cross-functional teams contributing to a positive working environment.

Given the global nature of our team, this job may require work outside the typical 8am – 5pm (Central), Mon-Fri working hours.

Job Summary This role is responsible for providing advanced tactical and strategic administrative support to directors within the organization, managing key records, compiling data for reports, & preparing expense reports. The role takes ownership of leaders’ calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of director’s travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders.

The role involves coordinating administrative work within and across departments. Responsibilities Manage professional and personal scheduling for multiple VPs, including proactively identifying and anticipating calendar needs. Work closely with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the team updated.

Anticipate needs in advance of meetings, conferences, including collection and review of internal and external briefing documents. Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists.

Manages all aspects of leaders’ travel, including international trips, visa applications, submitting all travel expenses in expense management system, managing travel budgets, and addresses last-minute changes and emergencies. Also Includes site visit coordination: agenda planning in coordination with local site leads, event logistics (venue selection, rooming options, catering, and…