Documentation Specialist II

Duration: 12 months |

Location:

Spring, TX |

Schedule:

5/40

This Documentation Specialist II opportunity is suited to a technically capable professional with strong information management expertise and a structured approach to document control. The Documentation Specialist II will play a key role in supporting a foundations team environment, ensuring critical facility information is controlled, accessible and current.

This role is based in Spring, TX and supports a foundations team working across facility‑related programme activity.

The position involves collaboration with foundations team members, asset teams and system owners, with a focus on programme scope definition, document control and status tracking.

The working environment is centred on maintaining accurate programme information and supporting documentation handover within a complex operational setting.

• Gather, organise and distribute existing information to support document creation and verification activities.
• Receive new and updated documentation and ensure accurate submission into the appropriate data repositories.
• Maintain control of facility information so that documentation remains current, accessible and properly managed.
• Create and maintain an evergreen master facility and status list to provide a reliable source of programme tracking information.
• Generate status and progress reporting from the master list, including completion insights and programme updates.
• Manage document and data flow across the foundations team and support effective coordination between stakeholders.
• Support the development and maintenance of key deliverables, templates and tracking tools related to document management.
• Coordinate with relevant teams to support final documentation handover and ensure information quality standards are met.
• Provide oversight and guidance to document and information management support activities where required.
• Deliver training support to promote understanding of documentation requirements and consistent use of processes.

• Demonstrated experience in information management, document control or documentation coordination within a technical or facility‑based environment.
• Strong ability to manage documentation accuracy, version control and structured information flow across multiple stakeholders.
• Experience creating and maintaining master tracking registers, status sheets or deliverable lists.
• Ability to produce clear status reporting and monitor programme progress through well‑maintained documentation records.
• Strong organisational skills and attention to detail, with the ability to manage multiple documentation priorities effectively.
• Confident communication skills and the ability to work collaboratively with cross‑functional teams.