Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning

Executive Assistant to SVP
-People Business, Functions, and Technical and SVP
- Talent and Learning Description
-This role provides advanced strategic and tactical support to two SVPs in the People Organization, Executive Assistant to Executive Assistant to SVP
-People Business, Functions, and Technical (BTO) and SVP
- Talent and Learning (T&L). The Executive Assistant (EA) operates as a trusted partner, enabling effective execution of the organizational priorities. The EA owns complex calendar orchestration, executive communications, and BTO and T&L governance cadence (e.g., talent reviews, workforce planning, leadership forums). This role coordinates cross-functional engagement with HR, business leaders, finance, legal, and regional talent teams. The EA synthesizes data and insights for executive reporting, prepares high-impact presentations, and manages sensitive people-related information with strict confidentiality.

They anticipate needs, drive follow-through, and ensure leadership priorities are executed with speed, precision, and strong stakeholder alignment.

Responsibilities Executive Support & Operations Provide advanced administrative and operational support to the SVP; recognized as a key partner to the BTO and T&L leadership team.

Own end-to-end calendar management: prioritize high-impact engagements, coordinate global and cross-time-zone meetings, and proactively manage leadership cadence (e.g., talent reviews, workforce planning sessions, employee forums).Act as a gatekeeper: triage communications, draft executive responses, and manage follow-ups across internal and external stakeholders.

BTO and T&L Governance & Cadence Management Orchestrate leadership cadence across BTO and T&L, including:

Talent reviews and workforce planning sessions

Strategy and pipeline reviews

Leadership team meetings and global forums

Ensure high-quality preparation: pre-reads, briefing materials, stakeholder alignment, and action tracking.

Drive post-meeting execution by monitoring follow-ups, decisions, and outcomes.

Executive Communication & Content Development Prepare executive-level presentations and briefing materials

Deliver concise, data-driven storytelling tailored for senior leadership audiences.

Draft internal communications, leadership messages, and talking points for the SVPs.Travel & Expenses Manage all aspects of executive travel (domestic/international), ensuring efficiency, compliance, and seamless execution.

Process and reconcile expenses accurately and timely.

Stakeholder & Cross-Functional Coordination Serve as a central point of contact connecting the SVPs with PO leaders, business executives, recruiting teams, and other internal and external partners.

Coordinate workflows across Finance, Legal, and Communications functions.

Support alignment across global regions and ensure consistent execution of BTO and T&L priorities.

Confidentiality & Compliance Handle sensitive employee, talent, and organizational data with strict confidentiality and adherence to company policies.

Team Enablement Mentor and support administrative team members where applicable.

Establish best practices, templates, and operational standards to enhance efficiency within the BTO and T&L support model.

Education & Experience (Recommended)
High School Diploma/GED or equivalent experience8+ years of experience supporting senior executives (SVP/ELT level), preferably in HR, Business Operations, Talent and Learning, or similar global functions

Knowledge & Skills Executive-level administrative support and operations (expert level)
Complex calendar management across global time zones

Executive communication and presentation development

Talent/recruiting lifecycle understanding (preferred)
Data storytelling and dashboard interpretation

Event and leadership forum coordination

Microsoft 365 (Outlook, Teams, Excel, SharePoint)
Collaboration tools and workflow optimization

Strong attention to detail, quality, and confidentiality

Core Competencies Executive Communication – Ability to distill complex information into clear, impactful summaries

Results Orientation – Drives execution and ensures follow-through

Learning Agility – Adapts quickly to evolving…