Corporate Event Planner

Corporate Event Planner

• Pay Rate: $50 - $65/hour (on W2)
• Contract Length: 12months
• Location: Onsite | Spring, TX 77389

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview

• This position is responsible for the strategic planning, execution, and management of corporate meetings, executive events, conferences, and special programs.
• This role serves as a trusted advisor to business stakeholders, providing consultative guidance, white-glove service, and exceptional event experiences while ensuring fiscal responsibility, compliance, and operational excellence.
• The ideal candidate is a polished, executive-facing professional with detail oriented and organized as well as deep expertise in Cvent, strong business acumen, and the ability to independently manage high-profile meetings in a fast-paced corporate environment.
• This individual must confidently engage with senior leaders, anticipate client needs, and consistently deliver flawless execution from concept through completion.
• This position is fully onsite and requires attendance at the client office in Spring five days per week.

Responsibilities:

• Lead the end-to-end planning and execution of corporate meetings, leadership events, conferences, and special programs.
• Serve as the primary point of contact and strategic advisor for business stakeholders and meeting sponsors.
• Provide proactive recommendations on meeting design, attendee experience, logistics, and event best practices.
• Build and maintain strong relationships with executives, clients, suppliers, and internal partners.
• Manage all event logistics, including venue sourcing, registration, transportation, accommodations, audiovisual production, catering, and onsite execution.
• Develop and maintain comprehensive project timelines, work plans, and event communications.
• Lead planning meetings, stakeholder reviews, and vendor coordination calls.
• Manage meeting budgets, forecasting, reconciliation, and cost-saving initiatives while ensuring transparency and financial compliance.
• Negotiate contracts and manage supplier relationships to secure the best value and service outcomes.
• Manage Cvent attendee management including event websites, registration, attendee communications, reporting, surveys, mobile apps, and onsite solutions.
• Supervise and support onsite Meetings & Events resources, helping drive consistency, quality, and continuous improvement.
• Ensure adherence to client policies, compliance requirements, reporting standards, and audit readiness.
• Identify process improvements and innovative solutions that enhance service delivery and stakeholder satisfaction.

Qualifications:

• Bachelor's degree requested, and CMP preferred.
• Minimum of 10 years of corporate meeting and event management experience including:
• vendor sourcing, contract negotiation, and production & supplier management experience.
• Deep proficiency in Cvent, event build and registration management, attendee tracking, event communications, budgeting, reporting, mobile event technology, and onsite event operations.
• Proven experience managing complex event budgets and financial reporting.
• Experience supporting executive-level stakeholders and high-visibility meetings.
• Strong understanding of meeting logistics, venue operations, travel management, and event production.
• Excellent verbal and written communication skills.
• Strong organizational, project management, and problem-solving capabilities.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Proficiency in Microsoft Office Suite, Microsoft Teams, Webex, and Zoom.
• International meetings and event experience are highly desirable.
• R…