Childcare Admin Assitant

Effectively completes and maintains all required paperwork and record-keeping on a timely basis and maintains the same in an organized, up-to-date manner. This includes but is not limited to all program files such as student, employee, vehicle, driver, health and safety, visitor logs, incident reports, Intellikid, Procare, tour prep, etc.

Supports the Center Director and Education Director to operate and manage all aspects of an early education center, including human resources, customer relations, marketing, educational programs, financial responsibility, and physical facility. Promotes a positive image of the school within the community and on social media. Establishes strong working relationships with state licensing authorities, local and county health departments, and other regulatory agencies.

• Understand and complies with all Ivy Kids Brand standards, critical procedures, and Texas Minimum Standards.
• Ensures center compliance with all federal, state, and local regulations.
• Implements health and safety standards; ensures that appropriate supervision of children and safe transportation practices are utilized daily.
• Understands and adheres to Ivy Kids' Parent Handbook and Ivy Kids' Personnel Handbook
• Is familiar with staff schedules and assists in implementing the schedule.
• Assist the Center Director and Education Director with student transitions.
• Keeps the Center Director and Education Director apprised promptly of all critical areas of responsibilities including serious student accidents, employee issues, and significant events.
• Assist the Education Director in ensuring all hallway and curriculum boards are up to date.
• Assists Center Director and Education Director with daily duties.
• Ensures the front desk is clean, neat, and organized at all times and decorated to match the season or event.
• Assist in the classroom as needed to maintain ratios and staff schedules.
• Ensures tour folders are prepped and ready.
• Ensures Conscious Discipline techniques are utilized by the staff.
• Have a working knowledge of Multi Prep Curriculum.
• Assist on field trips to maintain ratios, drive the bus, etc.
• Attend staff meetings and trainings.
• Maybe required to come in early or stay late as per center's needs.
• Ensures that all tuition is correctly posted in Procare.
• Ensures tuition is collected on time and enforces late penalties. Collect supply and registration fees as needed. Follows up on outstanding accounts receivables.
• Ensures program supplies and equipment are inventoried and appropriately maintained.

• Maintains all student records as required by child care licensing.
• Maintains all transportation student records.
• Ensures that all student records are accurate.
• Supports the Center Director and Education Director in onboarding new employees.
• Ensures all field trip records are up to date and filed appropriately after the field trip.
• Ensures all CSRs, hourly checks, attendance records, and transportation records are filed appropriately each week. Ensure all documentation such as CSRs, incident reports, bus rosters, classroom rosters, etc. are available at all times for the staff.
• Ensure incident reports are filled out properly and parent signature is received within an allotted time.
• Ensure opening and closing checklists are completed daily.
• Ensure parents are activated and deactivated on Watch Me Grow , Procare, etc.
• Update and know center enrollment and disenrollment at all times.
• Update Intellikids and actions to take daily.
• Updates licensing board and staff list as needed.

• Supports the Center Director in conducting hourly ratio checks. Knows and understands the state ratio requirements for all age groups.
• Supports the Center Director in ensuring that the building and playground are in good condition. Maintains a clean, safe, and healthy environment through scheduled cleaning and frequent safety checks.
• Ensures proper bus checks are conducted in the morning and afternoon after bus runs.
• Ensure allergy boards and FARE forms are up to date at all times.
• Ensures medication is administered and documented properly. Follow-up with parents about expired medications.
• Ensure emergency binders are up to date at all times. Ensure all emergency contact information is up to date.
• Assists with drills and evacuation procedures.
• Conducts daily building and playground safety checks.
• Knows the procedures for the release of children.
• Ensure first aid kits are up to date in the center and on the buses.
• May need to transport children to…