Licensing & Compliance Specialist

Licensing & Compliance Specialist Join an Employee-Owned Industry Leader

Electra Link is seeking a detail-oriented and highly organized Licensing & Compliance Specialist to support the company’s Legal and Accounting departments in the areas of business licensing, contractor licensing, compliance administration, payroll tax support, sales tax support, business registrations, and jurisdictional research.

As an employee-owned company (ESOP), Electra Link offers team members the opportunity to directly share in the company’s long-term success and growth. We are committed to investing in our employees, maintaining a collaborative culture, and providing long-term career advancement opportunities.

This is an excellent opportunity for a motivated administrative and compliance professional looking to grow with a stable and respected Texas-based organization.

The Licensing & Compliance Specialist is responsible for coordinating business licenses, contractor registrations, and compliance activities across multiple jurisdictions while supporting Legal and Accounting with operational compliance initiatives.

This role will also assist with researching applicable state and local payroll tax, sales tax, employment registration, licensing, permitting, and jurisdictional requirements related to employees and operations working in new or temporary jurisdictions. The position supports internal teams by helping identify and summarize applicable compliance obligations before operations begin in a new state or locality.

The ideal candidate will have experience in licensing administration, contractor licensing, compliance tracking, documentation management, regulatory research, and multi-jurisdictional coordination. This position requires exceptional organizational skills, attention to detail, strong communication abilities, and the ability to manage multiple deadlines in a fast-paced environment.

• Prepare and submit business and contractor licensing applications, renewals, amendments, and registrations

• Track licensing deadlines, expiration dates, filing requirements, and ongoing compliance obligations

• Research state, local, and federal licensing requirements across multiple jurisdictions

• Conduct jurisdictional research to support operations in new or temporary work locations, including:

  • State and local withholding tax requirements

  • Employment registration requirements

  • Sales tax registration requirements

  • Workers’ compensation and unemployment insurance considerations

  • Business tax obligations

  • Licensing and permitting requirements

  • Other employment-related compliance obligations

• Prepare, organize, and maintain licensing documentation, including:

  • Corporate records

  • Financial documents

  • Regulatory filings

  • Insurance documentation

  • Supporting compliance records

• Maintain accurate licensing databases, tracking systems, and compliance records

• Communicate with government agencies, regulatory bodies, and internal departments regarding licensing and compliance requirements

• Assist with audits, compliance reviews, and regulatory reporting requests

• Support operational compliance initiatives related to multi-state business activities

• Identify opportunities for process improvements to increase efficiency and accuracy within licensing and compliance operations

• Assist with documenting and maintaining licensing procedures, compliance reference materials, and internal process guidelines

• Provide timely updates and status reports regarding licensing activities and compliance matters

• Maintain confidentiality and professionalism while handling sensitive company and employee information

• Minimum of 3 years of experience in licensing, compliance administration, contractor licensing, or related administrative support roles

• Strong understanding of regulatory compliance, contractor licensing, and registration processes

• Experience managing licensing activities across multiple jurisdictions preferred

• Experience in construction, consulting, accounting, legal, or other industries supporting multi-state compliance activities preferred

• Comfort with basic payroll tax, sales tax, employment…