Manager - Facilities

Manager - Facilities

The Facilities Manager oversees daily facility operations to ensure a safe, efficient, and well-maintained environment. This role coordinates with internal teams, building management, and vendors to manage maintenance, budgets, and service delivery while supporting organizational needs.

Job Duties & Responsibilities

• Ensure the successful day to day operations of the facility
• Demonstrated ability to manage relationships effectively, internal customers and stakeholders plus landlord representatives, outside visitors
• Oversee general maintenance and repair work
• Ability to successfully manage to the lease terms to ensure successful tenancy
• Respond to requests from building tenants and occupants
• Collaborate with campus leaders to understand facility needs and develop plans to meet those requirements
• Present key facilities and campus-related information to senior management and the Campus Leadership Teams, and assist in making timely strategic decisions when limited information is available to ensure operational effectiveness and alignment with long-term facilities and real estate objectives
• Conduct regular inspections of the facility to identify maintenance needs, safety hazards, and compliance issues
• Monitor and analyze facility performance metrics to identify areas for improvement and implement strategic corrective actions as necessary
• Develop and manage the facility operational budget, including forecasting expenses, monitoring costs, and identifying cost-saving opportunities while successfully managing to the budget
• Ensure directives from onsite building management are fulfilled
• Serve as liaison between company/tenants and onsite building management
• Work with HSE and building management to ensure comprehensive emergency management plans and protocols
• Manage and oversee construction projects within the facility
• Liaise with other company facility managers to ensure consistent and best in class facilities
• Work with Employee Services on other building related initiatives including events
• Manage vendor relationships and contracts related to facility maintenance and repairs
• Stay updated on industry trends, new technologies, and best practices in facility operations and management

Job Specific Skills

• Strong multitasking skills with the ability to manage multiple complex projects simultaneously
• Superior communication skills
• High level of personal organization and attention to detail
• Proficiency in Microsoft Word and Excel
• Ability to read construction drawings, space plans, and interpret lease obligations
• Strong financial acumen (budgets, operating statements, variance analysis)

Education Minimum:
Bachelor's degree - from accredited university

Experience Minimum: 8 years of property management experience

Preferred: 10 years of property management experience

Preferred:
Commercial real estate experience