Administrative Support Assistant III – Facilities Operations

Overview

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The Administrative Assistant for Facilities Operations provides front-line customer service and essential clerical and administrative support to the Facilities Operations division. This position serves as a key point of contact for internal customers, external vendors, and campus stakeholders while supporting daily office operations, workforce coordination, and emergency response activities. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

• Provide front-line customer service and clerical support to the Facilities Operations division.
• Serve as a key point of contact for internal customers, external vendors, and campus stakeholders.
• Support daily office operations, workforce coordination, and emergency response activities.
• Maintain collegial, harmonious working relationships with colleagues and stakeholders.

• The formal education equivalent of a high school diploma

• At least one year of clerical or administrative experience
• Experience using Microsoft Office applications, including Word, Excel, and Outlook
• Experience in a facilities, operations, construction, or service-oriented environment

• Recordkeeping and filing procedures
• Basic arithmetic and data entry
• Basic grammar, spelling, and business correspondence
• Computer systems and standard office software applications
• Strong organizational and time-management skills
• Effective customer service and interpersonal communication skills
• Proficiency with standard office equipment such as multi-line phones, copiers, scanners, and printers
• Ability to communicate effectively both orally and in writing
• Ability to analyze documents for compliance with established procedures and guidelines
• Ability to conduct basic research and compile information into report format
• Ability to establish, maintain, and update filing systems
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Ability to respond calmly and effectively during emergencies and high-pressure situations
• Basic understanding of Microsoft Office products such as email, spreadsheet

$39,930 - $43,923;
Commensurate with education and experience

• Cover Letter/Letter of Application, Resume

• License or Certificate (see special instructions for submission instructions), Proof of Veteran Status

Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche

Please do not send to listed recruitment contact.