Archival Assistant

position is located at the northeast regional archive facility in powhatan, arkansas.

job series: museums and archives – career path

classification: archival assistant

class code: rma
01p

pay grade: sgs
03

salary range: $39,171 - $57,973

the archival assistant is responsible for supporting the organization, preservation, and accessibility of historical records, government documents, and archival collections. This position assists in cataloging materials, responding to research inquiries, and ensuring proper conservation techniques are followed.

• assist in sorting, cataloging, and indexing archival materials, including historical documents, photographs, and government records.
• maintain and update digital and physical archival databases to ensure efficient record retrieval.
• ensure proper labeling, storage, and environmental controls to preserve archival materials.
• respond to public and government agency research requests, providing access to relevant historical records.
• conduct basic research to verify document authenticity and historical significance.
• follow established preservation and conservation guidelines for handling fragile or deteriorating materials.
• identify and report damaged or at-risk records and recommend appropriate conservation measures.
• assist in digitization projects to improve access to historical materials.
• input metadata and descriptive information for cataloged records.
• maintain accurate records of archival holdings, loans, and preservation actions.
• assist in inventory management and periodic assessments of archival collections.
• assist in exhibit preparation, educational programs, and special events related to historical archives.
• provide customer service and guidance to visitors and researchers using archival resources.

• strong attention to detail in cataloging and maintaining archival records.
• ability to analyze historical documents and records for classification and indexing.
• excellent time management skills to prioritize multiple tasks effectively.
• strong written and verbal communication skills to assist researchers and prepare archival descriptions.
• ability to summarize historical documents and respond to inquiries professionally.
• experience with basic historical research and document analysis is preferred.
• ability to handle delicate and historical documents with care and precision.
• ability to maintain confidentiality and professionalism when handling sensitive records.

high school diploma, and one year of experience in records management, administrative functions, historical research, library science, or a related field.

satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the office of personnel management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

n/aother job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

the state of arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.