Administrative Assistant​/Training

Responsibilities

• Provide good customer service to both internal and external customers; maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive.
• Provide confidential administrative support to the department's Training Division; to include managing the department's training calendar, screening and handling telephone/email communications, greeting and directing visitors, and addressing administrative problems and inquiries as appropriate.
• Gather, enter, and/or update data to maintain accurate departmental training records and databases, including all personnel initial licensing/certifications, recertification, and training records/activities as required by the department. Maintain files and records for the Training Division.
• Serve as a primary point of administrative contact and liaison with other offices and external agencies on a range of specified issues.
• Organizes and prepares routine reports for administration/management, and facilitates the preparation of Adhoc/specialized reports as requested for special projects or required by outside agencies.
• Coordinate and oversee day-to-day management of supplies, equipment, and facilities for the Training Division office, including maintenance, inventory, logistics, security, and related activities.
• Assist with project development and planning to ensure efficient service and administrative organization.
• Coordinate and manage the department's recruitment and pre-employment process.
• Gather and organize all internal training requests for submittal and disposition; assist in travel arrangements required for outside training if necessary.
• Accurately record and enter overtime associated with training.
• Assist in the coordination, supervision, and completion of special projects as appropriate.
• Perform other duties as required or assigned.

• High school diploma or GED and two years of related experience and/or training, or an equivalent combination of education and experience.
• Proficiency in the use of a personal computer, Microsoft Office Suite, and standard office equipment.
• Ability to utilize internal and external resources to obtain information and data necessary to carry out routine assignments and special projects.
• Ability to establish and maintain effective working relationships with management and staff.
• Criminal background check: must be cleared, including review of convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses, and offenses against children.