Financial Specialist III

Works as the financial accounting manager for the Accounts Payable (AP)/Accounts Receivable (AR) Unit. Serves the county in a dynamic, team-based environment supporting the values and human service mission of the Department of Family Services. Manages the Department of Family Services (DFS) AP/AR Unit of approximately 12 staff responsible for DFS accounts payable, accounts receivable and procurement activities. Ensures proper training, accounting compliance, reconciliations, and timeliness of processing.

The position is responsible for monitoring and reporting based on Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), federal, state, and local policies and procedures. Oversees and ensures accuracy and timeliness in the agency’s monthly reporting to the state, via the state LASER system. The position is a key collaborator with the Department of Finance (DOF), the Department of Procurement and Materials Management (DPMM), and other DFS financial management units to ensure compliance in accounts payable, receivable, and procurement policies and procedures.

Partnering with the DFS Financial Compliance Manager, this position ensures all related agency policies and procedures are properly written and documented and ensures that policy changes are addressed in a timely manner. It regularly attends and actively participates in unit information sharing meetings as well as program-wide and County-wide meetings to address problems, policy changes, new agency and County initiatives, etc.

Interprets County, state and federal policies and regulations, and ensures that DFS staff follow established procedures governing accounts payable (AP), accounts receivable (AR), procurement, and related reporting requirements. Receives and responds in writing and verbally to daily questions from DFS program staff, County staff, clients, vendors and others regarding requests for policy information and procedure guidance on receipts, disbursements and procurement.

Works collaboratively with procurement lead to ensure timely processing of purchasing requests and establishment of purchase orders (PO); ensures that payments are made in a timely manner, prompt payment discounts are taken, and unauthorized procurement activity is addressed. Reviews and authorizes financial documents relating to accounts receivable, and non-PO accounts payable. Monitors posted expenditures and revenues of the agency’s general fund, grant fund, gift fund, and special welfare fund to ensure that revenues and expenditures are accurately reflected in the appropriate fund and appropriate program/fiscal year.

Works collaboratively with DFS, County and Virginia Department of Social Services staff to identify financial considerations to ensure they expenditures are properly identified and addressed for proper accounting treatment. The position directs and monitors agency reconciliation activities, on a monthly basis, and submits the monthly certification to the DFS Financial Compliance Manager in accordance with established DOF Accounting Technical Bulletin agency reconciliation requirements.

Coordinates year-end activities related to the processing of AP, AR, and Procurement expenditure accruals. The position provides documentation in response to audits and ensures the proper retention of financial documents to meet federal, state and local regulations.

Illustrative Duties

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are…