Demand Planner​/Maintenance Scheduler - 1st Shift; Onsite

Maintenance Scheduler / Demand Planner

Provide planning, scheduling, and coordination support for all maintenance activities, including preventive, corrective, reliability, and compliance-related work. Oversee SAP notification and work order workflow, ensure timely procurement of parts and materials, coordinate contractor support, and maintain visibility of maintenance demands across the facility. This role serves as a central point for maintenance planning and resource alignment, ensuring that work is executed safely, efficiently, and in accordance with reliability, regulatory, and operational requirements.

The Maintenance Scheduler / Demand Planner is responsible for developing and maintaining maintenance schedules, tracking RIDIIs and corrective action plans, coordinating external service providers, and ensuring maintenance work is properly documented, planned, assigned, and executed.

• Maintenance planning and scheduling methods
• Understanding of industrial equipment, mechanical systems, electrical equipment, and basic reliability concepts
• SAP/CMMS (EMaint) workflow, including notifications, work orders, BOMs, task lists, material reservations, and backlog management
• Reading and interpreting maintenance documentation, such as schematics, PM procedures, service manuals, calibration requirements, and repair instructions
• Project management principles including scoping, scheduling, follow‑through, status tracking and reporting to all levels of site management.
• Contractor or vendor coordination, and department safety coordinator for site contract activities
• Material procurement, parts identification, and component tracking
• Maintenance compliance requirements (PM compliance, CAPAs, RIDIIS, inspections, EHS items)
• Must demonstrate strong organization, communication, coordination, and follow‑through skills, with the ability to track multiple open actions simultaneously and ensure timely completion of maintenance deliverables. Requires proficiency in SAP PM/CMMS (EMaint) platforms, Ariba or similar procurement systems, and standard office applications.

Under general direction of supervision, review daily SAP notifications, work orders, contractor service needs, and operational maintenance demands to plan, coordinate, and schedule maintenance activities. Duties include, but are not limited to:

• Review incoming SAP notifications to verify accuracy of descriptions, assign responsible groups, ensure required documentation is attached, and identify materials, permits, and labor skills required for execution.
• Create, update, prioritize, and release work orders to support maintenance, reliability, and operations requirements.
• Track open notifications and work orders and follow up with technicians and leadership to ensure timely progress.
• Develop and maintain weekly, monthly, and long‑range maintenance schedules based on resource availability, equipment downtime windows, contractor lead times, and operational priorities.
• Coordinate with supervision, maintenance leads, and operations to align planned work with production schedules and facility needs.
• Identify conflicts, resource bottlenecks, and schedule risks, escalating issues as needed.
• Identify materials, tools, specialty components, and contractor services required to execute upcoming work.
• Initiate and track purchase requisitions through Ariba (or procurement tools) to ensure availability of critical parts.
• Maintain visibility of lead times, delivery schedules, and vendor delays, escalating urgent needs when required.
• Coordinate with storeroom personnel to ensure accuracy of reservations, staging, and inventory levels.
• Serve as point of contact (POC) for contractor coordination, service scheduling, and on‑site support.
• Communicate job scopes, site requirements, safety rules, and timelines to external contractors.
• Assign tasks to contractors, monitor work progress, verify completion, and support invoice reconciliation and documentation.
• Maintain contractor schedules and ensure all external work is aligned with planned maintenance activities.
• Initiate, track, and document RIDIIs actions, CAPAs, EHS tasks, and compliance-driven maintenance activities.
• Follow up with responsible…