Sr. Project Accounting Manager

Farnsworth Group is seeking a Sr. Project Accounting Manager in the posting locations below. In this role, you will be responsible for overseeing all project accounting operations across the firm's architecture, engineering, and survey practice groups. This role manages a team of 10-15 Project Accountants who serve as the primary financial resource for Group Leaders and Project Managers throughout the full project lifecycle from contract setup and invoicing through revenue recognition and closeout.

The ideal candidate brings deep experience in AEC project accounting within a mid-to-large firm with annual revenues well in excess of $100 million. Expert-level proficiency in Deltek VantagePoint or Deltek Vision is essential, as is a demonstrated ability to lead, develop, and retain a high-performing team while maintaining the financial rigor and accuracy that complex, multi-contract project environments demand.

Posting Locations:
Champaign, Lisle, Normal, Peoria, Springfield, IL;
Dallas, TX;
St. Louis, MO;
Waukee, IA

What You'll Do:

Team Leadership & Development

* Lead, manage, and develop a team of 10-15 Project Accountants supporting multiple practice groups and Group Leaders across the firm.

* Establish clear performance expectations, conduct regular one-on-ones, and deliver timely, constructive feedback and formal performance reviews.

* Design and deliver structured onboarding and ongoing training programs to build team proficiency in project accounting fundamentals and Deltek VantagePoint/Vision workflows.

* Identify individual development opportunities and support career growth paths for team members at all experience levels.

* Foster a team culture grounded in accuracy, accountability, client service, and continuous improvement.

* Manage workload distribution across the team, balancing assignments to Group Leaders and project portfolios equitably and strategically.

* Recruit, interview, and onboard Project Accountants as the team grows or turnover occurs, partnering with HR on hiring practices.

Project Setup & Contract Administration

* Oversee accurate and timely project setup in Deltek VantagePoint/Vision, including contract values, fee structures, billing terms, phases, tasks, and labor categories.

* Review and interpret prime contracts, subconsultant agreements, and task orders to ensure billing plans and revenue structures are configured correctly.

* Ensure all contract modifications, amendments, and scope changes are reflected in the project accounting system promptly and accurately.

* Establish and enforce project setup standards and naming conventions to support consistent reporting across the firm.

* Partner with Group Leaders and Project Managers during contract negotiation to advise on financial terms, billing structures, and fee adequacy.

Client Invoicing & Accounts Receivable

* Direct the full invoicing cycle for the firm's project portfolio, ensuring invoices are prepared, reviewed, and issued accurately and on schedule.

* Review draft invoices prepared by Project Accountants for completeness, accuracy, contract compliance, and appropriate backup documentation.

* Manage the invoice approval workflow in coordination with Project Managers and Group Leaders, ensuring timely client delivery.

* Monitor accounts receivable aging across the portfolio; escalate delinquent accounts and support collection efforts in coordination with project leadership.

* Ensure proper handling of retainage, subconsultant pass-through costs, and reimbursable expenses per contract terms.

* Support the preparation and submission of billing on government, federal, and cost-plus contract types, including compliance with FAR billing requirements where applicable.

Revenue Recognition & Project Financial Reporting

* Oversee monthly revenue recognition for the firm's project portfolio, ensuring compliance with applicable accounting standards (ASC 606 / percentage-of-completion).

* Review and approve earned value calculations, percent-complete estimates, and EAC (Estimate at Completion) updates prepared by Project Accountants.

* Prepare and deliver monthly project financial reports to Group Leaders, including contract status, revenue earned, billed-to-date, backlog, and profitability metrics.

* Identify projects with financial risk: budget overruns, write-downs, scope creep, or stalled billings, and escalate proactively to leadership.

* Coordinate with the Sr. Controller and Finance Director on month-end close activities related to project revenue, unbilled receivables, deferred revenue, and WIP adjustments.

Deltek VantagePoint / Vision System Management

* Serve as a subject matter expert and internal resource for Deltek VantagePoint (or Vision), providing guidance to Project Accountants, Project Managers, and Group Leaders on system use.

* Oversee the accuracy of the project accounting database, including periodic audits of project setup, labor posting, expense coding, and billing data.

* Partner with IT and finance leadership on system upgrades, module…