Accountant ; U Job Springfield area,Illinois USA,Accounting

Position: Accountant I (U) (0010)

Description

The position performs professional accounting and financial work in support of the Office of Development & Alumni Relations. Applies accounting principles and practices to a variety of accounting, budgeting, reconciliation, reporting, procurement, and fiscal functions associated with Foundation and University accounts. Examines, analyzes, reconciles, and evaluates accounting records, financial transactions, and supporting documentation to ensure accuracy, completeness, proper allocation of funds, compliance with donor restrictions, and conformance with Foundation and University policies and procedures.

Prepares financial reports, assists with fiscal administration activities, and provides guidance regarding financial processes and compliance requirements. Works under general supervision and exercises independent judgment in the review, analysis, and resolution of financial and accounting matters.

Examples of Duties

Financial 90%

Reviews, audits, processes, and reconciles Foundation disbursements including vouchers and grants to University and other financial transactions to verify accuracy, completeness, availability of funds, compliance with donor restrictions, and conformance with Foundation and University policies and procedures; researches and resolves discrepancies, non-compliant transactions, and related accounting documentation issues.

Examines accounting records, financial transactions, account activity, supporting documentation, object coding, vendor/payee information, and account usage utilizing applicable financial systems to assess accuracy, completeness, proper allocation of funds, compliance with donor restrictions, and conformance with Foundation and University policies and procedures.

Reconciles internal billing activity, including review of billing reports, preparation of internal billing vouchers, verification of account allocations, and post-payment reconciliation.

Serves as Fiscal Officer delegate for the Department of Development and Alumni Relations by reviewing and approving designated financial transactions, monitoring account activity, assisting with fiscal administration functions, and ensuring compliance with University fiscal policies and procedures.

Prepares and processes payment for Foundation vouchers for vendor payments, staff reimbursements, event-related expenses, and other departmental financial transactions.

Prepares and submits Invoice Distribution Forms (IDFs), AIS collection reports, travel reimbursements, and other University financial transactions utilizing applicable University systems including Laserfiche, Payment Net, MEDBUY, AIS, and related systems.

Serves as departmental resource for Procurement Card purchasing. Reviews P-card transactions; verifies expense coding, supporting documentation, policy compliance, and reconciliation of monthly statements.

Assists with department procurement-related functions, including preparation and submission of purchase requisitions through University procurement systems (MEDBUY); coordinates purchasing documentation and ensures compliance with University policies and procedures.

Coordinates and processes daily deposit processing activities, including checks, cash, credit card transactions, donor allocations, appeal coding, and fund designation review for Foundation accounts.

Processes and tracks donor contributions and event-related financial activity, including invoicing, sponsorship payments, constituent account verification, payment reconciliation, and event revenue tracking utilizing financial, donor, and event management systems.

Reviews gift-related documentation, including pledge forms, gift-in-kind forms, payroll deduction forms, and related donor financial documentation; verifies completeness and compliance prior to submission to Foundation Gift Accounting.

Prepares, analyzes, and reconciles financial reports, account activity, tracking records, and supporting documentation; evaluates financial information for accuracy, completeness, and compliance and assists with preparation of financial and donor reporting to support leadership planning and decision-making.

Maintains financial records, tracking spreadsheets, and supporting documentation in accordance with Foundation, University, audit, and records retention requirements.

Professional Support Activities 10%

Collaborates with SIU Foundation personnel, University financial personnel, vendors, donors, and internal stakeholders regarding financial transactions, account activity, and accounting-related inquiries. Interprets financial policies and procedures, performs complex transaction coding requiring independent judgment, and serves as a resource to staff regarding financial processes and compliance requirements.

Assists with donor stewardship support activities by monitoring significant gift activity, tracking donor contributions, and coordinating notification and acknowledgement processes with departmental leadership and support staff.

Processes Foundation account…